Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Oracle America, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with Oracle America, Inc. in the additional amount of $2,072,127 for customer support services for enterprise resource planning system for Harris County for the period of April 29, 2025 - April 28, 2026, Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
Enterprise Resource Planning System licenses and support for and including Application Server Enterprise Management, Business Intelligence Server Enterprise Edition Options and Management Pack for Oracle Data Integrator were originally approved on April 12, 2016 Commissioners Court.
Expected Impact:
To prevent interruption by maintaining technical support services for the Oracle and PeopleSoft Enterprise Resource Planning System.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
4/12/2016 |
19.c.9.d |
Approval of Agreement |
|
8/23/2016 |
19.d.15.b |
Amendment No. 1 increased funding for additional software licenses and services |
|
4/11/2017 |
23.d.5 |
Renewal No. 1 |
|
5/22/2018 |
24.d.14 |
Renewal No. 2 |
|
6/12/2018 |
18.d.15 |
Additional funds for co-termed software licenses |
|
2/26/2019 |
24.c.8 |
Renewal No. 3 |
|
5/14/2019 |
22.d.11.e |
Amendment No. 2 increased funding for additional software licenses and services |
|
5/14/2019 |
22.d.11.f |
Amendment No. 3 increased funding for software licenses and services |
|
5/19/2020 |
23.d.13.d |
Amendment No. 4 increased funding for licenses and support expansion |
|
5/19/2020 |
23.d.13.d |
Renewal No. 4 |
|
6/30/2020 |
24.c.10.d |
Amendment No. 5 increased funding for Advanced Customer Service (ACS) for HCTRA |
|
12/1/2020 |
20.c.10.c |
Amendment No. 6 increased funding for additional ACS for HCTRA. |
|
3/9/2021 |
173 |
Amendment No. 7 increased funding, added four (4) additional one-year renewal options, incorporates Schedule C - Cloud Services Public Sector, and added additional Primavera Unifier Project Controls |
|
3/30/2021 |
314 |
Renewal No. 5 |
|
5/25/2021 |
204 |
Renewal No. 5 amount corrected |
|
6/29/2021 |
398 |
Amendment No. 8 increased funding for cloud services for HCTRA |
|
4/26/2022 |
195 |
Renewal No. 6 |
|
9/13/2022 |
377 |
Amendment No. 9 increased funding for technical support services for HCTRA |
|
10/25/2022 |
211 |
Amendment No. 10 increased funding for additional software licenses, technical support and ACS. |
|
11/29/2022 |
181 |
Amendment No. 11 increased funding for ACS |
|
10/31/2023 |
298 |
Amendment No. 12 increased funding for additional cloud services |
|
10/31/2023 |
299 |
Amendment No. 13 increased funding for technical supports services for HCTRA |
|
10/31/2023 |
328 |
Renewal No. 7 |
|
2/27/2024 |
320 |
Amendment No. 14 increased funding for additional software services |
|
2/27/2024 |
319 |
Amendment No. 15 increased funding for additional cloud services |
|
3/26/2024 |
360 |
Renewal No. 8 |
|
4/23/2024 |
335 |
Amendment No. 16 increased funding for time and material services |
|
8/6/2024 |
236 |
Amendment No. 17 increased funding for additional cloud services |
|
8/27/2024 |
310 |
Amendment No. 18 increased funding for additional PeopleSoft Enterprise licenses. |
|
10/17/2024 |
14 |
Amendment No. 21 increased funding for additional cloud and consulting services |
|
10/29/2024 |
341 |
Amendment No. 19 increased funding for additional cloud services. |
|
10/29/2024 |
342 |
Amendment No. 20 increased funding for additional consulting services. |
|
11/12/2024 |
238 |
Amendment No. 22 increased funding for additional cloud and professional services for HCTRA |
|
12/10/2024 |
367 |
Amendment No. 23 increased funding for additional services for HCTRA |
|
4/10/2025 |
169 |
Amendment No. 24 extends the term to April 28, 2026 |
|
6/12/2025 |
|
Amendment No. 25 increased funding for additional cloud services |
|
8/26/2025 |
464 |
Amendment No. 26 No Action |
|
8/26/2025 |
465 |
Amendment No. 27 increased funding for additional cloud services |
|
9/18/2025 |
305 |
Amendment No. 26 increased funding for additional Primavera Licenses |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Enterprise Resource Planning System for Harris County |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/16/2025
Anticipated Implementation Date (if different from Court date): 10/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Mark Pierce, IT and Tolling Operations - Deputy Assistant Director, Harris County Toll Road Authority; Gisselle Zapata, Sr. Contract Manager, Purchasing
Attachments (if applicable): Letter, Amendment