Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Clerk
Secondary Department Head/Elected Official: Teneshia Hudspeth
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Purchase Order
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): CDW Government LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of The Interlocal Purchasing System (TIPS) purchase on the basis of low quote and that the County Judge execute an agreement with CDW Government LLC in the amount of $218,025 for Nutanix Cloud Infrastructure (NCI) Software and support services for the District Clerk's Office for the period of October 30, 2025 - October 29, 2027, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
end
Background and Discussion:
Nearly five years ago, we invested in the Nutanix Hyper-Converged Infrastructure (HCI) platform to modernize and consolidate our production server environment. Since then, the flexibility, scalability, and intelligent performance management inherent to HCI architecture have enabled the District Clerk’s Office (DCO) to proactively prevent system bottlenecks and maintain high service availability.
Nutanix remains a recognized leader in this technology space, offering continuous innovation, robust software optimization, and world-class customer support. Renewing our hardware service and software support contracts is essential to preserving the operational integrity of our production systems. These systems are the backbone of the DCO’s digital services-including case management, public access, e-filing, and records retrieval-which are accessed daily by citizens, legal professionals, and justice system partners.
Any disruption to this environment risks impairing services that are critical to public trust and judicial continuity. Continued support ensures rapid response to hardware issues, access to security and feature updates, firmware lifecycle management, and expert-level guidance from the vendor. In a high-availability environment like ours, where downtime is unacceptable and demand is constant, these services are not optional-they are strategic safeguards. As a government entity entrusted with public data and legal records, maintaining a fully supported infrastructure is not just a best practice-it’s a foundational requirement for resilience, accountability, and operational excellence.
Expected Impact:
Continue foundational requirement for resilience, accountability, and operational excellence.
Alternative Options:
There is not available alternative options.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Information Technology |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Other |
$ |
$218,025.00 |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$218,025.00 |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/30/2025
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Wes McCoy, Chief Deputy of Administration; Araceli Carrizales, Financial Services Administrator; Jason Cantu, Information Technology Manager; Dezmond Chambers, Buyer Purchasing.
Attachments (if applicable): Letter, Bid Table, Addendum.