Primary Department: Commissioner, Precinct 3
Primary Department Head/Elected Official: Commissioner Tom S. Ramsey
Managing Department: Commissioner, Precinct 3
Managing Department Head/Elected Official: Commissioner Tom S. Ramsey
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 3 FY25 Vehicle and Equipment Acquisition
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $453,015
Total Estimated Project Cost: $453,015
Request Summary:
title
Request for approval of a Final Investment Memo for the Precinct 3 FY25 Vehicle and Equipment Acquisition project for an amount of $453,015 and commercial paper funding in the amount of $455,000.
end
Project Description:
Precinct 3 will use unvoted CP to upgrade the equipment and vehicle inventory, in this case particularly to update the bus fleet.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Purchase bus |
$453,015 |
Q4-FY25 |
|
Total |
$453,015 |
Q4-FY25 |
Justification & Alternatives:
The current bus fleet is very old, and we have been at least 3 years without any replacements. Some of the buses were purchased prior to 2010 and are not reliable.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
|
N/A |
$- |
|
- |
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|
N/A |
$- |
|
- |
|
Total |
N/A |
$- |
|
- |
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address:
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request |
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Commercial Paper |
$ |
$455,000 |
$455,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$455,000 |
$455,000 |
$ |
|
Total Funding Request |
$ |
$455,000 |
$455,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/27/2025
Anticipated Implementation Date (if different from Court date): 9/2/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 3/12/2025
Department Approval by: Curt Kates, Director of Budget & Finance
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 3/13/2025
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 3
Project PeopleSoft ID: TBD
CP Series Description:
Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 3 FY25 Equipment CIP Acquisition project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget