Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 18/0179, UPIN 23102MF2KM01
Vendor/Entity Legal Name (if applicable): LMC Corporation
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with LMC Corporation, in connection with Design - Sylvan Beach - Bollard Repair/Replacement, adding 75 calendar days, with an addition in the amount of $39,999.66, Job No. 18/0179 - 1, UPIN 23102MF2KM01, Precinct 2.
end
Background and Discussion:
This project includes Replace existing concrete bollards with Granite bollards at Sylvan Beach Park.
The change order includes:
- Due to the critical timeline of the project, the original bollard specification with the specified color and material required a lead time of 38 weeks for delivery. To prevent delays that would negatively impact the project schedule and operations, it was necessary to expedite the shipping timeline. The alternate bollard color and material provide a delivery timeframe of 14 weeks, significantly reducing the lead time by 24 weeks. The alternate option meets all functional and safety requirements while aligning with the project's schedule and budget constraints. This change order ensures the project progresses on time without compromising quality or functionality. This change order adds additional cost of $13,500 and no additional days.
- In July, Hurricane Barry caused significant damage to 15 bollards installed as part of the project. The extreme weather conditions resulted in unforeseen damage that necessitated their replacement to restore the safety and functionality of the affected area. This change adds additional cost of $26,499.66, and additional 75 days.
Expected Impact:
Increase the total cost for the contract and adding additional days to the contract time.
Alternative Options:
No action will result in substandard construction.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): F1: Strengthen the County’s commitment to Vision Zero principles and goals.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
09/27/2022 |
277 (22-5765) |
Contract Renewal |
Location:
Address (if applicable):
Precinct(s): Precinct 2
|
Fiscal and Personnel Summary |
|
Service Name |
Engineering |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1020 - Public Improvement Contingency (PIC) Fund |
$ |
$39,999.66 |
$39,999.66 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$39,999.66 |
$39,999.66 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$39,999.66 |
$39,999.66 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/27/2025
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): County Auditor’s Form 1258B