Department: County Engineer
Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): UPIN - 19104MF13X01 - Job No. 23/0061
Vendor/Entity Legal Name (if applicable): iCON GC, LLC
MWDBE Contracted Goal (if applicable): 30.00%
MWDBE Current Participation (if applicable): 30.52%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with iCON GC, LLC, in connection with Forest Shadows Subdivision Drainage Improvements - 2018, adding 62 calendar days, with an addition in the amount of $132,819.56, Job No. 23/0061-1, UPIN 19104MF13X01, Precinct 3, MWDBE Contracted Goal: 30.00%, MWDBE Current Participation: 30.52%.
end
Background and Discussion:
The Forest Shadows Subdivision is located in North Harris County, north of FM 1960, east of Rayford Road, and southwest of Cypress Creek. The subdivision is within the Cypress Creek Watershed. The Forest Shadows subdivision is currently drained by roadside ditches and culverts. A portion of the drainage is directed to Theiss Road at the intersection of Forest Glade Drive and eventually through the adjacent subdivision. The southeast portion drains to Turkey Creek. The scope of work for this project consists of regrading roadside ditches, replacing culverts and driveways, construction of a detention basin for mitigation, and roadway improvements consisting of extending Broadmark Lane to provide access to the detention pond and the reconstruction of segments of Theiss Road, Forest Glade Drive and Broadmark Lane.
The change in contract includes the following:
• PCO #1 - Regrade roadside ditches - Addition of quantities to existing line items #6- Regrade roadside ditches by 400 linear feet due to field conditions since the items overran the original commitment amount to complete the project based on revised design plans for an additional cost of $4,240.00 and 2 days.
• PCO #2 - Pavement redesign at Intersection of Broadmark and Carisbrook and overrun of Prime and Tack coat on overall project pavement Improvement - Addition of quantities to existing line items #22- HMAC Base Course (10 inch Thick Black Base)-Broadmark + Drainage by 160 Tons, #25- Tack coat-Thesis + Forest Glade by 480 Gallons, #26- Tack Coat- Broadmark + Drainage by 500 Gallons, #27- Prime Coat-Thesis + Forest Glade by 965 Gallons, #28- Prime Coat- Broadmark + Drainage by 570 Gallons and , #71- Cement Stabilized Bedding and Backfill Material by 490 Square Yards since the items overran the original commitment amount to complete the project based on the revised design plans and revised traffic control plans for an additional cost of $46,748.00 and 30 days.
• PCO #3 - Additional Quantity of Fly ash for pavement subgrade stabilization - Addition of quantities to line item#19- Fly ash as required for subgrade stabilization, Complete in Place - Theiss + Forest Glade by 6 Ton, line item #20 - Fly ash as required for subgrade stabilization, Complete in Place - Broadmark + Drainage by 7 Ton since the items overran the original commitment amount to complete the project based on revised recommendation from the construction material testing laboratory for an additional cost of $1,768.00 and 0 days.
• PCO #4 - Additional Quantity of Remove and disposal of Existing pavement, Driveway Replacement, Sodding and SWPPP - Addition of quantities to line item #4 - Remove and Dispose of Existing Pavement (Concrete Driveways) by 49.85 square yards, line item #29 - Driveway Replacement (6" Concrete) - Broadmark + Drainage by 134.01 square yards, line item #60 - Sodding for Erosion Control and Stabilization by 199 square yards and line item #69- SWPPP Inspection and Maintenance (Min. Bid $6,000/MO) by 0.5 month since the items overran the original commitment amount to complete the project based on design plans for an additional cost of $20,417.61 and 0 days.
• PCO #5 - Replacement of Type A inlet by manhole with Safety End Treatment (SET) - Adding new line item for Conversion of Modified Type A inlet to a manhole with Safety End Treatment and restoration of the site as per precinct recommendation to drain the storm water into the detention pond due to volume of the flow as per revised design plans. Added new Line Item #79 - Conversion of Modified Inlet to a manhole with Safety end Treatment, 1 lumpsum for an additional cost of $18,005.95 and 30 days.
• PCO #6 - Additional quantity of RipRap and Traffic Control - Addition of quantities to line item #49 - Riprap (Gradation No.1) (18 inch) by 80 square yards and line item #52 - Traffic Control-Barricades, Barriers, Barrels, Cones by 2 months and signing since the items overran the original commitment amount to complete the project based on revised design plans for an additional cost of $41,640.00 and 0 days.
Expected Impact:
This project seeks to reduce flooding and strengthen resiliency in Harris County by assisting in the alleviation of structural flood damage to homes in the community. This change in contract is a step in the process to reduce the financial, physical, and emotional burden flood damage places on homeowners and will reduce the financial impact of recovery costs to the City of Houston homeowners, Harris County, and FEMA. The fiscal impact for this project will come from the 1080 Funding for the Recovery and Resiliency Division subdivision projects with the long-term goal of reducing drainage costs in the future.
Alternative Options:
The County could elect to fund the requested task or choose to reject it. However, if not approved, the contractor will not be able to complete the original scope of work.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
X Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
04/04/2023 |
23-1892 |
Award of Construction Contract- iCON GC, LLC |
Location: Forest Shadows Subdivision
Address (if applicable): N/A
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
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Service Name |
Engineering |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1080 - Infrastructure Fund |
$ |
$132,819.56 |
$132,819.56 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$132,819.56 |
$132,819.56 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$132,819.26 |
$132,819.56 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
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- |
Anticipated Court Date: June 04, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, P.E., CFM, Senior Director of Capital Project Infrastructure, Harris County Engineering Department
Attachments (if applicable): Change in Contract (CIC)