Primary Department: County Library
Primary Department Head/Elected Official: Edward Melton, Executive Director
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
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Request for approval to use the department’s Procurement Card (P-card), purchase orders, and/or reimburse expenses, in an amount not to exceed $50,000, for the registration in community events and the purchase of food and beverages for community outreach events, internal staff training, and official meetings in FY27, October 1, 2026, through September 30, 2027.
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Background and Discussion:
The Harris County Public Library’s (HCPL) mission is to enrich lives to strengthen communities. Our staff values encompass creativity and innovation, open communication, celebrating diversity, integrity, and fun. To support these efforts internally, we are seeking approval to use the department’s Procurement Card (P-Card), purchase orders, or request reimbursement, as needed, for events, activities, and meetings throughout FY27.
Some events will be hosted by HCPL and will include community outreach. HCPL will purchase light refreshments, food, and related items. These events will foster county-wide community-inspired programs and displays. These will also include staff meetings and internal training events.
Some of the events under consideration include the Houston Pride Parade, Passport Services Fairs, Career Online High School Graduation, Citizenship Naturalization Ceremony, ESL, Growing Readers, Homeschool initiatives, Adult Literacy, our Summer Reading Program (SRP), and others.
All purchases will be made from October 1, 2026, through September 30, 2027, with total expenses not to exceed $50,000 (between the General and Library Donation Funds).
Expected Impact:
Approval of this request will support meaningful engagement between HCPL and the community, enhance internal professional development, and contribute to the overall mission of HCPL and the surrounding community. Overall, HCPL will continue to foster transparency, collaboration, and a positive workplace culture.
Alternative Options:
HCPL could go without participating in community events or hold functions without food.
County Strategic Plan Goal: 3. Make our economy more inclusive.
County Strategic Plan Objective: K: Provide workers with training and other supports (e.g. child care) to participate fully in the local economy.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): K4: Expand adult literacy programs.
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Precinct(s): Countywide
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Fiscal and Personnel Summary |
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1000 - General Fund |
$ |
$25,000 |
$25,000 |
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Other, Fund 2203 - Library Donation Fund |
$ |
$25,000 |
$25,000 |
$ |
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$ |
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Total Existing Budget |
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$50,000 |
$50,000 |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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$ |
$ |
$ |
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Total Additional Budget Request |
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Total Funding Sources |
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$50,000 |
$50,000 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
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$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
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Anticipated Court Date: 7/9/2026
Anticipated Implementation Date (if different from Court date): 10/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Naomi B. Crawford, Executive Assistant, HCPL
Attachments (if applicable):