Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: ERP Enhancements and Reports
Project ID (if applicable): ERPENHANCEDRPT
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $2,075,000
Total Estimated Project Cost: $5,150,000 (FY26 & FY27)
Request Summary:
title
Request for approval of the Final Investment Memo for the ERP Enhanced Automation and Reporting project, for an incremental authorization of $2,075,000 for a total authorization of $2,575,000 for FY 2026 and commercial paper funding in the amount of $2,075,000.
end
Project Description:
This project is to enhance the usage of PeopleSoft across Harris County.
To accommodate the volume of enhancement requests, additional functionality, and integrations to the PeopleSoft application to support ongoing business needs and regulatory requirements. Enhancements include PeopleSoft upgrades, interfaces/integrations, reports/queries, new functionality requiring configuration and customizations for business users from departments and agencies including Auditor’s Office, Purchasing, Office of Management and Budget, Office of the County Administrator, Engineering, Equal Employment Opportunity, Building Operations Services, Flood Control, Human Resources and Risk Management and Commissioner Precincts.
|
Project Name (FY2026 memo) |
Estimated Completion |
|
Fiscal Year End - FY2025 |
Q1 FY2026 |
|
Fiscal Year End - FY2026 |
Q1 FY2027 |
|
Punch-Out |
Planned |
|
Prompt Pay Act Implementation |
Q1 FY2026 |
|
P2P-CLM - Contract Lifecycle Management |
Planned |
|
Human Resource Transformation |
Planned |
|
Intellitime integration to STARS |
Q3 FY2026 |
|
HCM Open Enrollment Mandates for FY2027 |
Planned |
|
Tririga Upgrade |
Q2 FY 2026 |
|
Commissioner Court Mandates |
Ongoing FY2026 |
|
Ongoing Enhancement Requests and Production Support |
Ongoing FY2026 |
|
Single Sign On Implementation (Enterprise) |
Planned |
|
FSCM PUM STARS upgrade |
Q4 FY2026 |
|
Continuity of Operations Plan Policy (COOP) |
Q4 FY2026 |
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
(8) Contractors - 5 HCM Functional, 2 Development, and 1 FSCM Consultant(s) (Currently filled) to address ongoing Enhancement, Projects & Automation implementations. |
2,340,000 |
9/30/2026 |
|
Contingency |
235,000 |
- |
|
FY26 Total Authorization |
$2,575,000 |
|
|
Unencumbered existing project balance to carry into FY26 |
($500,000) |
|
|
Total |
$2,075,000 |
|
Justification & Alternatives:
These projects improve efficiency by reducing manual data entry for departments, freeing up resources to focus on more value-added work, ensure compliance with commissioner court mandates, advance stakeholder-approved projects, and facilitate system upgrades
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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- |
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$- |
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- |
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Total |
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$- |
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- |
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Decision Analysis Matrix Score (rubric on last page):9
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
9/15/2020 |
6.a |
Request for approval of the capital improvement program for $6,419,035 |
|
10/27/2020 |
3.d.2 |
Request for approval of commercial paper funding for $6,420,000 |
|
3/22/2022 |
22-2024 |
Request for an additional incremental authorization of $2,475,000 and commercial paper funding of $770,000 for a total of $7,190,000 |
|
9/13/2022 |
22-5419 |
Request for an additional incremental authorization of $5,490,700, FY23 total authorization of $6,090,700 |
|
10/18/2022 |
22-6607 |
Request for approval of commercial paper funding for $2,745,000 |
|
7/18/2023 |
23-3946 |
Request for approval of commercial paper funding for $1,000,000 |
|
8/8/2023 |
23-4374 |
Request for an additional incremental authorization of $5,280,000 for FY24 |
|
10/31/2023 |
23-6367 |
Request for approval of commercial paper funding for $1,200,000 for a total of $13,840,000 |
Address:
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$2,075,000 |
$2,075,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$2,075,000 |
$2,075,000 |
$ |
|
Total Funding Request |
$ |
$2,075,000 |
$2,075,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): 10/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, Special Assistant County Attorney, 7/22/2025
Department Approval by: Heather Merkel, Director of Budget, Universal Services 8/8/2025
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 8/7/2025
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: Universal Services
Project PeopleSoft ID: ERPENHANCEDRPT
CP Series Description: Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the ERP Enhanced Automation and Reporting project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget
Decision Analysis Matrix scoring tool - Commissioners Court has approved the rubric below for scoring capital projects. Please complete the last two rows for OMB review.
|
Scoring option |
Strategic Plan alignment (3x weighting) |
Evidence base |
Impact on outcomes |
Cost effectiveness |
Ease of implementation |
Collaboration / partnerships |
Environmental sustainability |
Equity |
Total |
|
-1 |
Antithetical to one or more aspects of the Strategic Plan |
Evidence shows net negative impact on the intended goal |
Impact is clearly negative |
Costs expected (or shown) to outweigh benefits |
County has no/limited existing capabilities and dependencies are likely to impede |
Could negatively impact relationships with partners |
Negatively impacts environment and/or climate change mitigation efforts |
Inequitable |
n/a |
|
0 |
Does not align to a Strategic Objective |
Evidence base is not well defined or measurable |
Size of impact on one or more strategic outcomes is negligible or unclear |
Net comparison is unclear |
County has no/limited existing capabilities or dependencies are likely to impede |
Does not involve collaboration with partners |
Net neutral impact on environment and/or climate change mitigation efforts |
Does not consider equity to a meaningful degree |
n/a |
|
1 |
Aligns to a Strategic Objective but not to a Strategic Initiative |
Limited evidence-based research on outcomes; may have qualitative/theoretical support |
Outcomes are defined but without target levels and/or expected impact is moderate |
Moderate direct/indirect benefit relative to costs |
County has existing capability to implement or dependencies are unlikely to impede |
Moderately expands County leverage through collaboration with partner(s) |
Marginally positive impact on environment and/or climate change mitigation efforts |
Considers equity to a meaningful degree, but not comprehensively |
n/a |
|
2 |
Aligns to a Strategic Objective and a Strategic Initiative |
Outcomes are directly supported by evidence base or credible research supports anticipated outcomes |
Outcomes are clearly defined and include target levels; expected impact on outcomes is high |
Significant direct/indirect benefit relative to costs |
County has existing capability to implement and dependencies are unlikely to impede |
Significantly expands County leverage through collaboration with partner(s) |
Positively impacts environment and/or climate change mitigation efforts |
Considers equity meaningfully and comprehensively |
n/a |
|
Score (-1,0,1,2) |
0 |
2 |
2 |
2 |
2 |
1 |
0 |
0 |
9 |
|
Rationale |
|
Each project has defined objective that have direct and indirect impact |
improve efficiency by reducing manual data entry for departments, freeing up resources to focus on more value-added work, ensure compliance with commissioner court mandates, advance stakeholder-approved projects, and facilitate system upgrades |
Less reliance on manual work and provides improved processes & better reporting |
The County has the capability to execute the project. |
Stakeholders are equally engaged |
Neutral Impact |
Neutral Impact |
n/a |