Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 24/0325, UPIN 24208MF36K01
Vendor/Entity Legal Name (if applicable): AAA Asphalt Paving, Inc.
MWBE Contracted Goal (if applicable): 34%
MWBE Current Participation (if applicable): 41.47%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with AAA Asphalt Paving, Inc., in connection with Asphalt Package 2024 - 4, adding 60 calendar days, with an addition in the amount of $345,237.31, Job No. 24/0325-4, UPIN 24208MF36K01, Precinct 3, MWBE Contracted Goal: 34%, MWBE Current Participation: 41.47%.
end
Background and Discussion:
This project involves asphalt pavement rehabilitation at several key locations, including Malcomson Road from Grant Road to Louetta Road, Fenske Road from Cypress Church Road to Cypress Rose Hill Road, and Cypress Church Road from Louetta Road to Mueschke Road, as well as improvements within the Old Town Spring limits based on recommendations from Traffic and Pedestrian Study, Old Town Spring.
The project consists of an addition of asphalt roadway rehabilitation along Dairy Oaks Drive, Holstein Drive, Angus Drive, Hereford Drive, Deer Creek Road, and Jersey Drive, extending from their respective intersections to the designated dead ends. The scope also includes furnishing and installing reinforced concrete pipe (RCP) culverts under Dairy Oaks Road to enhance drainage improvements in the Crosby, Texas area.
The change in contract includes the following:
The line items are adjusted to reconcile overrun quantities and to include new line items on the project for completion of the proposed scope of work.
• The increase in quantities on overrun line-item numbers 4, 6, 7, 10, 17, 22, 23, and 31 for an addition in the amount of $267,437.31.
New Line Items:
• Added New Line-Item number 68- Furnish and install 48inch RCP Pipe for an addition in the amount of $35,700.00
• Added New Line-Item number 69- Guardrail removal for an addition in the amount of $3,150.00
• Added New Line-Item number 70- Guardrail replacement for an addition in the amount of $28,950.00
• Added New Line-Item number 71- Video Recording Construction New Road for an addition in the amount of $10,000.00
The above additions result in the amount of $345,237.31 and 60 calendar days (PCO-5)
Expected Impact:
These changes allow for quantity adjustments and additional days necessary to complete the project in line with its original intent and in compliance with precinct requirements. The inclusion of the new road segment for overlay is aimed at improving safety for both drivers and pedestrians in the area.
Alternative Options:
Maintain original scope.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): G1: Expand pedestrian and cyclist infrastructure on County-managed roads,
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/12/2024 |
245 (24-7180) |
Contract Award |
|
08/26/2025 |
38 (25-5138) |
Contract Amendment #1 for additional funds and extension of project term |
|
08/26/2025 |
39 (25-5140) |
Contract Amendment #2 for additional funds and extension of project term |
|
01/08/2026 |
43 (26-0194) |
Contract Amendment #3 for additional funds and extension of project term |
Location:
Address (if applicable):
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
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Service Name |
Engineering |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1070 - Mobility Fund 3109 |
$ |
$345,237.31 |
$345,237.31 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$345,237.31 |
$345,237.31 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$345,237.31 |
$345,237.31 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
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- |
- |
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Total Personnel |
- |
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- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 4/16/2026
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): County Auditor’s Form 1258B