Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240371
Vendor/Entity Legal Name (if applicable): Silsbee Ford Inc.; Grapevine DCJ, LLC; Caldwell Country Ford, LLC; Planet Ford; Randall Reed’s Planet Ford 635; Silsbee Ford Inc.; Caldwell Country Chevrolet II LLC; and Lake Country Chevrolet
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of best bid to Silsbee Ford Inc.; Grapevine DCJ, LLC; Caldwell Country Ford, LLC; Planet Ford; Randall Reed’s Planet Ford 635; Silsbee Ford Inc.; Caldwell Country Chevrolet II LLC; and Lake Country Chevrolet in the amount of $73,661,600 for certain line items based on estimated quantities and fixed unit pricing for supplemental automobiles, trucks, vans, and related items for Harris County for the period of February 13, 2025 - February 12, 2026 with four (4) one-year renewal options (240371), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
end
Background and Discussion:
This is the award for the supplemental county-wide vehicle contract. Universal Services - Fleet decided to award the contract to all vendors due to the high demand for vehicles.
Expected Impact: N/A
Alternative Options: N/A
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Commercial Paper |
$ |
$73,661,600 |
$73,661,600 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$73,661,600 |
$73,661,600 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$73,661,600 |
$73,661,600 |
$ |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 2/13/2025
Anticipated Implementation Date (if different from Court date): 2/13/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Tommy Ward, Universal Services Fleet; Bobby Cato, Fire Marshall’s Office; Luke Herdrich, Senior Buyer, Purchasing
Attachments (if applicable): Award, Letter