Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 200132
Vendor/Entity Legal Name (if applicable): Applied Business Software, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Applied Business Software, Inc. for new loan application, origination, underwriting, and servicing system software for the Community Services Department for the period of August 10, 2024 - August 9, 2025 at a cost of $121,725 (200132), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
On August 10, 2021, Community Services requested approval of an award to Applied Business Software, Inc.
for the period of August 10, 2021 - August 9, 2022, with four (4) one-year renewal options (200132). On July
21, 2022, Community Service requested renewal option with Applied Business Software, Inc. Community
Service is now requesting authorization to renew the Applied Business Software contract for the period of
August 10, 2024 - August 09, 2025.
Expected Impact: The renewal of this agreement is being requested in order that the department can
continue to utilize the software and process request without delays.
Alternative Options: The alternative would be for staff to seek other resources to assess customers’ needs to
review, approve, or deny service requests. The inability to process customers’ requests would impede the
services CSD has been tasked to perform.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
X Housing
X Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
08/10/2021 |
291 |
RFP was awarded with one (1) 12 month initial term and four (4) one-year renewal options. |
|
08/02/2022 |
201 |
Renewal #1 of 4 approval. |
|
7/18/2023 |
269 |
Renewal #2 of 4 approval. |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 02/27/2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Annelle Brewster, Purchasing Service Manager, Dat Trinh, Buyer,
Purchasing Department
Attachments (if applicable): Letter