Primary Department: County Library
Primary Department Head/Elected Official: Edward Melton, Executive Director
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the County Library for approval of renewal of the incentive pay policy to use identified grant funds to pay staff for special job assignments, or grant program involvement, effective upon adoption through April 2027.
end
Background and Discussion:
Harris County Public Library is seeking approval of an updated Incentive Pay Policy to establish a consistent framework for recognizing and compensating employees who take on qualifying grant-funded programs, special assignments, certifications, or duties beyond their regular scope of work. The policy is intended to support performance and mission-critical services while establishing clear eligibility, approval, funding, and payment requirements. Incentive pay would be contingent upon available funding and approval by the Commissioners Court.
Expected Impact:
Adoption of the Incentive Pay Policy will provide a structured, funded approach to recognize employees who take on additional duties, specialized assignments, or grant-funded responsibilities beyond their regular work. By supporting retention and service continuity without automatically increasing permanent staffing or base salary costs, the policy will help sustain mission-critical programs and improve service delivery to the community.
Alternative Options:
Alternatives include continuing to use existing staffing without incentive pay or seeking approval for individual programs as needs arise. Taking no action would avoid added incentive costs but could affect retention, service continuity, and the Library’s ability to support specialized or grant-funded work consistently. The proposed policy provides a more controlled approach because all incentive pay remains subject to funding and approval requirements.
County Strategic Plan Goal: 4. Improve physical and mental health outcomes across all communities.
County Strategic Plan Objective: N: Improve the health behaviors of community members.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): K4: Expand adult literacy programs.
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
05/08/2025 |
25-2457 |
Renewal of HCPL Incentive Pay Policy |
|
10/08/2024 |
24-6421 |
Approval of Initial HCPL Incentive Pay Policy |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 9/17/2026
Anticipated Implementation Date (if different from Court date): 10/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: : Lori Remington, Division Director of Human Resources
Daisy Torres, Division Director of Finance and Budget
Attachments (if applicable): HCPL Incentive Pay Policy