Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Purchase Order
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): InCharge Energy, Inc
MWBE Contracted Goal (if applicable): Exempt
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a Sourcewell Cooperative Purchasing Program purchase on the basis of low quote from InCharge Energy, Inc in the amount of $50,874 for 80-Amp energy EV charging stations for Universal Services, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
end
Background and Discussion:
In 2022 Harris County passed the Climate Action Plan with goals 3.1.1 and 3.1.2 aimed at reducing County’s greenhouse emissions through the clean fleet expansion and installing EV Charging Infrastructure. Based on a 2024 Harris County Fleet analysis, electrifying 40% of County's light-duty vehicles would reduce more than 8,900 metric tons of CO2 on a yearly basis. Key to this is the establishing of a robust charging network for county fleet.
Expected Impact:
This purchase will standardize the EVSE infrastructure, ensuring consistent access controls, power distribution, reporting capabilities, and open protocols to support future HCUS IT innovation opportunities. It will enhance safety by implementing the highest industry standards, mitigating risks associated with lower-quality generic units. Additionally, it will generate significant cost savings, allowing Harris County to pay only 2 to 4 cents per mile for energy compared to 9 to 12 cents per mile for public charging or 13 to 20 cents per mile for gasoline.
For a vehicle driven 15,000 miles annually, this translates to savings of $1,500 to $2,100 per year. The investment covers 25 units, with each unit ultimately supporting 7 to 10 vehicles
Alternative Options:
County will pay 2 to 4 cents per mile and reduce tail pipe emissions to zero.
Alternative (1) County pays 9 to 12cents per mile with zero emissions via public charging.
Alternative (2) County continues to pay 13 to 20 cents per mile with emissions of 5 to 15MT CO2 per vehicle per year and we do not achieve our CAP goals. (current state)
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: T: Reduce GHG emissions from County operations by 40% by 2030.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): F1: Strengthen the County’s commitment to Vision Zero principles and goals.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$50,874 |
$50,874 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$50,874 |
$50,874 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$50,874 |
$50,874 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 2/27/2025
Anticipated Implementation Date (if different from Court date): 2/27/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Chris Vieira, Harris County Fleet Department, Luke Herdrich, Senior Buyer, Harris County Purchasing,
Attachments (if applicable): Letter