Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 200185
Vendor/Entity Legal Name (if applicable): Hart InterCivic, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Request Summary (Agenda Caption):
title
Request for approval to correct the renewal option from 1 of 4 (as approved) to 1 of 11 (corrected) with Hart InterCivic, Inc. for election equipment and software system for the Elections Administrator's Office for the period of January 26, 2022 - January 25, 2023 (200185), Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
This contract will allow the awarded supplier to support Elections Administration with election equipment, software system support and related items.
Expected Impact:
This contract will allow for election support to be continued for the next calendar year.
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X_ Governance and Customer Service
Prior Court Action (if any):
Date |
Agenda Item # |
Action Taken |
07/14/2020 |
19.d.1.n |
Request for approval of projects scheduled for advertisement |
01/26/2021 |
II.3 |
Award on the basis of lowest priced proposal meeting requirements |
01/25/2022 |
251 |
Renewal 1 of 4 ($370,000) (No action) |
02/08/2022 |
216 |
Renewal 1 of 4 (Funding amount changed to $1,400,000) |
Location:
Address (if applicable):
Precinct(s): Countywide
Fiscal and Personnel Summary |
Service Name |
|
|
FY 23 |
FY 24 |
Next 3 FYs |
Incremental Expenditures (do NOT write values in thousands or millions) |
Labor Expenditures |
$ |
$ |
$ |
Non-Labor Expenditures |
$ |
$ |
$ |
Total Incremental Expenditures |
$ |
$ |
$ |
Funding Sources (do NOT write values in thousands or millions) |
Existing Budget |
Choose an item. |
$ |
$ |
$ |
Choose an item. |
$ |
$ |
$ |
Choose an item. |
$ |
$ |
$ |
Total Current Budget |
$1,400,000 |
$ |
$ |
Additional Budget Requested |
Choose an item. |
$ |
$ |
$ |
Choose an item. |
$ |
$ |
$ |
Choose an item. |
$ |
$ |
$ |
Total Additional Budget Requested |
$ |
$ |
$ |
Total Funding Sources |
$ |
$ |
$ |
Personnel (Fill out section only if requesting new PCNs) |
Current Position Count for Service |
- |
- |
- |
Additional Positions Requested |
- |
- |
- |
Total Personnel |
- |
- |
- |
Anticipated Court Date: 01/10/2023
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Yinka Antwi, Budget Director EAD; Jessica Barelas, Buyer, Purchasing
Attachments (if applicable): Letter