Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 24/0313, UPIN 23208MF2XZ01
Vendor/Entity Legal Name (if applicable): CE Barker, LTD
MWBE Contracted Goal (if applicable): 19.82%
MWBE Current Participation (if applicable): 35.51%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with CE Barker, LTD, in connection with Sanitary Sewer System Construction - Westfield Estates - 2023, with an addition in the amount of $482,579.10, Job No. 24/0313-5, UPIN 23208MF2XZ01, Precinct 2, MWBE Contracted Goal: 19.82%, MWBE Current Participation: 35.51%.
end
Background and Discussion:
Harris County Office of the County Engineer received American Rescue Plan Act (ARPA) funding for wastewater and water projects. Through a vetting process, the Westfield Estates Sanitary Sewer System project was selected. The project scope includes sanitary sewer lines, manholes, a lift station and a force main, as well as connecting properties to the new system and abandoning existing septic systems. This initiative addresses environmental concerns by replacing failing septic systems that risk contaminating roadside ditches and nearby waterways.
This Change Order is tied to PCO-8 & PCO-9 (Overrun QTY): PCO-8: This Proposed Change Order provides an additional 30 LF of 4-inch sanitary sewer lead required to complete the intended sewer connection at the Tire Shop located at 11002 Aldine Westfield. Plan Sheet 93 identifies 2115 Kowis Street as the last property on the west end and does not provide sufficient service length to connect the existing septic system to MH A-21. The additional work is necessary to provide a complete and functional sewer connection, resulting in a $660.00 increase to the Contract Amount with no additional Contract Time.
PCO-9 reconciles the original Contract quantities with the actual field-verified quantities based on construction records, Final Number Reports, Inspection Daily Reports (IDRs) documented in eBuilder, approved RFI clarifications, and project requirements.
The quantity overruns/additions, totaling $527,583.80, are primarily associated with additional work identified and approved through RFIs No. 4, 6, and 10, unforeseen field conditions, increased trench safety protection, additional sanitary sewer and force-main installation, extended temporary traffic control resulting from the approved extension of the project duration, additional law enforcement services, and increased dewatering requirements due to persistent groundwater conditions. The additional quantities were documented through project records, including Final Number Reports and IDRs, and were reviewed and accepted by the Engineer of Record (EOR) and the Harris County Project Team.
The quantity underruns/deductions, totaling $45,664.70, reflect actual field quantities that were less than the original bid quantities, including bid items that were partially required or not utilized based on actual field conditions.
Overall, PCO-9 results in a net Contract increase of $481,919.10, representing approximately 2.27% of the original Contract amount, with no additional days added to the contract time.
Summary of PCO-8 & PCO-9: These proposed Change Orders collectively increase the total contract amount by $482,579.10, representing approximately 2.28% of the overall project budget, with no additional contract days.
Expected Impact:
The changes add additional cost to the contract, ensuring the project aligns with its originally intended objectives. This change order adds $482,579.10 to the project contract amount with no impact on project contract time.
Alternative Options:
No alternative options: If no action is taken, the sanitary system and other infrastructure constructions will not be completed.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): F1: Strengthen the County’s commitment to Vision Zero principles and goals.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/29/2024 |
20 (24-6859) |
Contract Award |
|
02/12/2026 |
31 (26-0930) |
Contract Amendment for additional funds and extension of project term |
|
02/12/2026 |
32 (26-0932) |
Contract Amendment for additional funds |
|
06/11/2026 |
34 (26-3584) |
Contract Amendment for additional funds |
|
09/17/2026 |
49 (26-5745) |
Contract Amendment for additional funds |
Location:
Address (if applicable): Westfield Estates Subdivision
Precinct(s): Precinct 2
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Fiscal and Personnel Summary |
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Service Name |
Engineering |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Non-Labor |
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Recurring Expenses |
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Funding Sources |
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Existing Budget |
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2651 - American Rescue Plan 2021 |
$ |
$482,579.10 |
$482,579.10 |
$ |
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$ |
$ |
$ |
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Total Existing Budget |
$ |
$482,579.10 |
$482,579.10 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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$ |
$ |
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Total Additional Budget Request |
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Total Funding Sources |
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$482,579.10 |
$482,579.10 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Local Match Source - Existing Budget: Choose an item. |
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Local Match Source - Additional Budget Request: Choose an item. |
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Grant Funds Applied for/Awarded (Total) |
$ |
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$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and title |
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CAO Review Completion Date |
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Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): County Auditor’s Form 1258B