Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Housing and Community Development
Secondary Department Head/Elected Official: Thao Costis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210211
Vendor/Entity Legal Name (if applicable): Cal Interpreting & Translations, Inc. ; MasterWord Services, Inc. ; Visual Language Professionals, LLC ; WorldWide Interpreters, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: 0% - Minimal MWDBE Availability
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Cal Interpreting & Translations, Inc. at a cost of $75,240; MasterWord Services, Inc., $79,760; Visual Language Professionals, LLC, $82,405; and WorldWide Interpreters, Inc., $86,009 for document translation and interpretation services and related items for the Housing and Community Development Department for the period of February 22, 2026 - February 21, 2027 (210211), Justification for 0% MWBE Participation Goal: 0% - Minimal MWDBE Availability.
end
Background and Discussion:
Harris County Housing and Community Development procured the Translation Services and Remote or Onsite Interpretation Services to connect limited English Proficiency Customers with services provided. Translation Services will be provided in four (4) critical languages spoken in Harris County including Spanish, Vietnamese, Chinese, and Arabic on an as-needed basis while keeping tone and context intact.
Expected Impact:
The materials intended for translation will range from written text to audio, video presentation and other modes of communication, as needed. All documents, flyers, brochures, or website content will be translated to keep households informed in English, Spanish, Vietnamese, Chinese, and Arabic languages about program services.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
08/10/2021 |
338 |
Request for approval of a project scheduled for advertisemen |
|
02/22/2022 |
242 |
Request for approval of an award on the basis of best proposals meeting requirements |
|
02/21/2023 |
296 |
Request for approval of a renewal option (1 of 4) |
|
12/19/2023 |
241 |
Request for approval of a renewal option (2 of 4) |
|
12/10/2024 |
328 |
Request for approval of a renewal option (3 of 4) |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
|
Service Name |
Document Translation and Interpretation Services and Related Items for the Harris County Housing and Community Development Department |
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|
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Grant |
$ |
$323,414.00 |
$323,414.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$323,414.00 |
$323,414.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$323,414.00 |
$323,414.00 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
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|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 2/12/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Linda Hudson (Assistant Director - Housing and Community Development); Peter Graham (Housing and Community Development); Jose Camacho (Contract Manager - Purchasing)
Attachments (if applicable): Letter