Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: District Clerk
Secondary Department Head/Elected Official: Marilyn Burgess
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240284
Vendor/Entity Legal Name (if applicable): QuestMark Information Management, Inc.
MWBE Contracted Goal (if applicable): 3%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of only bid to QuestMark Information Management, Inc. in the amount of $277,640 for assorted mailing services for the pick-up, processing and delivery of mail for Harris County for the period of April 10, 2025 - April 9, 2026 with four (4) one-year renewal options (240284), MWBE Contracted Goal: 3%.
end
Background and Discussion:
Questmark provides services for the Harris County for the presorting, pick up, drop off, and postage of official Harris County mail.
Expected Impact:
With the quantity of mail that our office receives and sends out, this vendor’s services prove vital to our office’s operations.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
Location:
Address (if applicable):
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
|
|
|
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Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources - 2186 Records Management |
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Existing Budget |
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|
|
|
|
1000 - General Fund |
$277,640 |
$ |
$277,640 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$277,640 |
$ |
$277,640 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$277,640 |
$ |
$277,640 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 4/10/2025
Anticipated Implementation Date (if different from Court date): 4/10/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Josie Garcia, Tax Office; Sonya Anderson, Treasury Department; Rafael Polina, Harris County District Clerk; Jason Knight, Harris County Clerk’s Office; Luke Herdrich, Senior Buyer, Purchasing Office
Attachments (if applicable): Letter