Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 140343
Vendor/Entity Legal Name (if applicable): Trimble, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Trimble, Inc. for project and program management solution for the Office of the County Engineer for the period of October 26, 2024 - October 25, 2025 at a cost of $569,224 (140343), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
E-Builder by Trimble Corporation is a Software as a Service (SaaS) construction Program Management Information Solution (PMIS) utilized to track the County Engineering portfolio of projects mainly comprised of Commissioner Precinct and County Capital Projects. Multiple automated processes and workflows have been designed and implemented enabling staff, clients, consultants, and contractors to perform their respective actions in a single application with the ability to produce high visibility through an array of reporting options.
As indicated below, Commissioners Court has previously approved multiple actions that include an initial agreement based on a Request for Proposal led and supported by the Purchasing Agent.
Expected Impact:
E-Builder will continue to be the primary tool utilized by multiple County departments and external partners to track scope, schedule, and budget with rescoping work in progress of People Soft integration project led by Universal Services. The integration will enable real time financial visibility and reporting capabilities.
Alternative Options:
Large amounts of funding and time investments have been made by multiple stakeholders to convert from manual processes, manual data entry and multiple legacy systems into one application.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_Transportation
_ Flooding
_ Environment
x Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
August 1, 2016 |
18.c.12.a |
Contract Award |
|
March 14, 2017 |
18.d.8.b |
1st amendment to add development services |
|
May 9, 2017 |
23.d.14.b |
2nd amendment to add services (BI) |
|
June 27, 2017 |
19.c.5.e |
3rd amendment for the update of the scope of work |
|
March 13, 2018 |
20.d.10.a |
4th amendment for Managed Resources |
|
September 10, 2019 |
20.c.10.b |
5th amendment to expand scope of services |
|
September 24, 2019 |
21.d.17.h |
6th amendment for Managed Resources |
|
October 26, 2021 |
285 |
Amendment to Agreement & add four (4) renewal options |
|
October 25, 2022 |
164 |
Contract Renewal |
|
August 08, 2023 |
239 |
Contract renewal |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
|
Service Name |
Engineering |
|
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|
Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: September 19, 2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Yang, Xiaogang, MCE, CFM, Division Manager - IT & Asset Management; Sandra Melancon, Contracts Administrator, Purchasing
Attachments (if applicable): Letter