Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Change Investment Memo
Project Name: Fleet Vehicles
Project ID (if applicable): NB001
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,755,000
Total Estimated Project Cost: $56,105,000 in FY2026
Request Summary:
title
Request for approval of the Change Investment Memo for the Fleet Vehicles project for an incremental authorization of $1,755,000 for a total authorization of $56,105,000 for FY2026, and request for approval of additional commercial paper funding in the amount of $12,730,000.
end
Project Description:
This project is to support the funding of net new vehicle purchases in FY26 to support the planned growth in the Harris County Sheriff’s Office, Constable Pct. 1, Constable Pct. 2, Constable Pct. 4, and Constable Pct. 5.
Anticipated Project Expenditures and Timeline:
|
Department Requesting Vehicles |
# of Vehicles Requested |
# of new PCNs Approved/ Contracted |
Estimated Total Cost of Vehicles |
Comments |
|
HC Sheriff’s Office |
11 |
43 |
$715,000.00 |
A total of 23 of 34 vehicles have already been funded with the previous request. The addition of 11 more, HCSO will have 34 vehicles available to support the 43 approved positions. |
|
HC Constable Pct. 5 |
4 |
6 |
$260,000.00 |
The need for 4 additional vehicles for these positions is due to days off and overlapping shifts. |
|
HC Constable Pct. 4 |
2 |
2 |
$130,000.00 |
The need for 2 additional vehicles for these positions is due to days off and overlapping shifts. |
|
HC Constable Pct. 2 |
7 |
10 |
$455,000.00 |
The need for 7 additional vehicles for these positions is due to days off, overlapping shifts, and a homeless outreach position. |
|
HC Constable Pct. 1 |
3 |
3 |
$195,000.00 |
The need for 3 additional vehicles for these positions is due to days off, overlapping shifts, and 100% positions. |
|
Total |
24 |
61 |
$1,755,000.00 |
|
Justification & Alternatives:
These funds will support the planned growth in the Harris County Sheriff’s Office, Constable Pct. 1, Constable Pct. 2, Constable Pct. 4, and Constable Pct. 5 .
No Alternatives
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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- |
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$- |
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- |
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Total |
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$- |
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- |
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: T: Reduce GHG emissions from County operations by 40% by 2030.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): T5: Update fleet to increase fuel efficiency and reduce emissions.
Housing Initiative (Goal 6): Choose an item.
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
10/13/2015 |
|
Request for approval of funding for project cost $7,000,000 |
|
11/10/2015 |
|
Request for approval of commercial paper funding for $7,000,000 |
|
12/18/2018 |
|
Request for approval of funding for project cost $4,000,000 |
|
1/8/2019 |
|
Request for approval of commercial paper funding for $4,000,000 |
|
2/11/2020 |
|
Request for approval of funding for project cost $5,500,000 |
|
2/25/2020 |
|
Request for approval of commercial paper funding for $5,500,000 |
|
8/24/2021 |
21-4490 |
Request for approval of commercial paper funding for Universal Services for the HCSO Vehicles project in the amount of $750,000. |
|
8/15/2022 |
22 |
Approval of a reimbursement resolution to allow CIP funds to reimburse non -CIP vehicle expenses, applies to all eligible expenditures made on or after a date 60 days prior to approval |
|
2/21/2023 |
23-1090 |
Request for an initial FY23 authorization of $41,562,716 |
|
3/14/2023 |
23-1418 |
Request for approval of commercial paper funding for $24,000,000 for a total of $40,500,000 |
|
8/8/2023 |
23-4406 |
Request for approval of commercial paper funding for $15,000,000 for a total of $55,500,000 |
|
10/10/2023 |
23-5762 |
Request for an additional incremental authorization of $33,560,000 for FY24 authorization of $41,360,000 |
|
10/31/2023 |
23-6369 |
Request for approval of commercial paper funding for $10,000,000 for a total of $65,500,000 |
|
3/26/2024 |
24-1526 |
Request for approval of commercial paper funding for $5,000,000 for a total of $70,500,000 |
|
8/27/2024 |
24-5060 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $18,560,000 for a total CP funding of $89,060,000. |
|
8/27/2024 |
24-5143 |
Request for approval of the Final Investment Memo for the Fleet Vehicles project (continuous) for an additional incremental authorization of $46,717,521 for a total FY2025 authorization of $57,057,420. |
|
10/8/2024 |
24-6194 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $10,000,000 for a total CP funding of $99,060,000. |
|
12/10/2024 |
24-7820 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $15,000,000 for a total CP funding of $114,060,000. |
|
4/10/2025 |
25-2376 |
Request by the Office of Management and Budget for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $21,720,000 for a total CP funding of $135,780,000 |
|
8/26/2025 |
25-5183 |
Request for approval of the Final Investment Memo for the Fleet Vehicles project for an incremental authorization of $49,625,000 for a total authorization of $50,500,000 for FY2026 and commercial paper funding in the amount of $15,000,000 |
|
12/11/2025 |
25-7619 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles project in the additional amount of $11,825,000 for a total CP funding of $162,605,000 |
|
3/19/2026 |
26-2019 |
Request by Universal Services for approval of the Change Investment Memo for the Fleet Vehicles project for an incremental authorization of $3,850,000 for a total authorization of $54,350,000 for FY2026, and request for commercial paper funding in the amount of $15,675,000. |
|
4/16/2026 |
26-2137 |
Request for approval of a Change Investment Memo for the Fleet Vehicles projects for no incremental authorization and request for approval of a reallocation up to $90,000 in budget savings from replacing leased vehicles for the Sheriff’s Office to purchase a refrigerated trailer. |
Address: N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$12,730,000 |
$12,730,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$12,730,000 |
$12,730,000 |
$ |
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Total Funding Request |
$ |
$12,730,000 |
$12,730,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 7/9/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, First Assistant County Attorney-Legal Operations, 2/16/2026
Department Approval by: Heather Merkel, Budget Director, Universal Services
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 6/23/2026
Commercial Paper Request (For OMB use only):
Receiving Department: Universal Services
Project PeopleSoft ID: NB001
CP Series Description: Commercial Paper A-1 is used to (1) pay contractual obligations incurred or to be incurred for the construction of and the purchase of fixtures, equipment and machinery for or in connection with the County's criminal and civil justice centers, the County's firefighter training facility, (2) pay contractual obligations incurred or to be incurred for the purchase of automobiles and other vehicles, equipment and machinery, including computers, materials and supplies for the operations of the County precincts and departments and other authorized needs and purposes including services provided by engineers, architects, attorneys, auditors, financial advisors.
Commercial Paper is being requested for the Fleet Vehicles project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Fahad Gulzar, Acting Deputy Executive Director, Office of Management and Budget