Department: Commissioner, Precinct 4
Department Head: Commissioner Lesley Briones
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 4 Fleet and Equipment Acquisition and Replacement
Project ID (if applicable): FY24_EQUIP
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Commissioner Precinct 4
Incremental Authorization Requested: $39,000
Total Estimated Project Cost: $2,500,000
Request Summary:
title
Request for approval of a Final Investment Memo for the Precinct 4 Fleet and Equipment Acquisition and Replacement project in the additional amount of $39,000 for a total authorization of $2,500,000.
end
Project Description:
This change investment memo updates the list of equipment submitted to the court on 12/19/23. The project aims to acquire new operational equipment for Harris County Commissioner Precinct 4 to improve overall operational efficiency.
Project Scope: The Fleet and Equipment Acquisition and Replacement project aims to enhance operational efficiency and reliability within Precinct 4’s operations. The additional anticipated equipment items, detailed below, are strategically designed to elevate performance and meet evolving demands.
|
.Vehicle/Equipment |
Efficiency/Capacity Improvement |
Quantity |
Estimated Cost |
|
Equipment Acquisition Approved on 12/19/23 Commissioner's Court |
|
John Deere 5100E Tractor |
To address growing operational needs |
3 |
$254,577 |
|
John Deere 5095M Tractors |
To address growing operational needs |
2 |
$231,982 |
|
John Deere 5105M Tractors |
Better efficiency & capacity |
5 |
$766,546 |
|
John Deere Side Discharge Mowers |
Better efficiency & capacity |
8 |
$144,321 |
|
72" John Deere Mowers |
Better efficiency & capacity |
2 |
$37,179 |
|
John Deere Z994R Mowers |
Better efficiency & capacity |
5 |
$94,580 |
|
24' trailers |
To address growing operational needs |
2 |
$18,078 |
|
22' Trailers |
To address growing operational needs |
2 |
$18,534 |
|
Genie GR-20 lift |
To address growing operational needs |
1 |
$17,994 |
|
Flail Tractor Attachments |
Better efficiency & capacity |
2 |
$22,455 |
|
John Deere 855M Gators |
Better efficiency & capacity |
2 |
$46,141 |
|
John Deere 865M Gators |
Better efficiency & capacity |
2 |
$45,540 |
|
Grapple Loader Truck |
To address growing operational needs |
1 |
$257,358 |
|
Chevrolet 3500 Truck |
Better efficiency & capacity |
1 |
$95,000 |
|
F550 Truck |
Better efficiency & capacity |
1 |
$83,617 |
|
F550 Chassis Cab Truck |
Better efficiency & capacity |
1 |
$136,875 |
|
Ford F550 Dump Bed |
Better efficiency & capacity |
1 |
$95,000 |
|
½ Ton Chevrolet Truck |
Better efficiency & capacity |
1 |
$46,863 |
|
Contingency - Equipment Cost Escalation and Other Unforeseen Circumstances (~2%) |
|
|
$48,360 |
|
Equipment Acquisition Requested in Current Memo |
|
DJI Mavic 3 Enterprise Drone |
For efficient planning of capital projects |
1 |
$5,072 |
|
Printing Plotter |
For efficient planning of capital projects |
1 |
$5,500 |
|
Fork Lift Trailers |
To address growing operational needs |
3 |
$28,428 |
|
TOTAL |
$2,500,000 |
While Precinct 4 is seeking additional authorization for $35,000 of commercial paper for the aforementioned items, we estimate that the cost of these additional items would exceed that authorization. Precinct 4 will allocate other available funds to fund any costs in excess of an authorization.
Justification:
Commissioner Precinct 4 seeks to continue developing our operational capacity through the acquisition of new vehicles and equipment. We received initial authorization for $2,465,000 on the 12/19/2023 Commissioner’s Court to kick off this initiative, allowing us to improve our operational efficiency through new fleet and supporting equipment purchases. This request for additional authorization of $35,000 is to not only continue to address operational needs for supporting equipment but also to acquire specialized equipment to improve the efficient planning, mapping, and development of capital projects.
Alternatives and Engagement:
Our Infrastructure teams can continue the current process for planning capital projects but will lose an opportunity to multiply their efficiency and effectiveness in their process with the specialized equipment. More labor hours can continue to be utilized in the mapping and planning of capital project sites, leading to relatively higher operational costs and time spent per project. A lack of supporting operational equipment can be managed but can potentially result in service request backlogs.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Purchase of vehicles and equipment |
$39,000 |
December 2024 |
|
Total |
$39,000 |
- |
The CP budget transfer will take place after the start of FY25.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
X Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
12/19/2023 |
328 |
Request for approval of the Final Investment Memo for the Precinct 4 Fleet and Equipment Acquisition and Replacement project for an amount of $2,461,000 and request for approval of commercial paper funding in the amount of $2,465,000 for FY2024. Approved 5-0 for an initial amount of $2,465,000 for the project. |
Address: 14444 Holderrieth Rd; Tomball, TX 77377
Precinct(s): Precinct 4
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/19/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 12/5/2023
Department Approval by: Jamaal Smith, Deputy Chief of Staff, Pct. 4
OMB CIP Team Approval by: Amiel Chen, CIP Manager, OMB, 8/27/24
Commercial Paper Request (For OMB use only):
Receiving Department: Choose an item.
Project PeopleSoft ID:
CP Series Description:
OMB Financial Management contact: