Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Managing Department: County Engineer
Managing Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Fire, Life Safety, and Electrical System Repair and Renovations
Project ID (if applicable): MF0DU
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $2,581,000
Total Estimated Project Cost: $17,470,000 (FY27-31)
Request Summary:
title
Request for approval of a Final Investment Memo for the Fire, Life Safety, and Electrical System Repair and Renovations projects, for an incremental amount of $2,581,000 for a total authorization of $3,600,000 for FY 2027.
end
Project Description:
These funds are intended to support new construction and renovations in the coming fiscal year and the continuous lifecycle management project to identify and address all required upgrades and enhancements of fire, safety, and electrical systems in County facilities that are currently maintained by Office of the County Engineer. This includes fire safety systems, controls, and electrical service upgrades.
Below are the planned allocations; there might be changes in the County’s needs that result in minor operational changes and funding for the projects throughout the Fiscal Year. The County Engineer is Authorized to adjust scope and projects at their discretion within the program. Any additional financial authorizations would go through Commissioners Court approval.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
911 Call Center - Shutter Replacements (Batch 2) |
$450K |
FY2027 |
|
Annex 60 - Upgraded Safety Systems and Fencing |
$706K |
FY2027 |
|
Central Plant - Remote Racking for Switch Gear |
$898K |
FY2027 |
|
Evelyn Meador Branch Library - High Speed Rollup Doors |
$340K |
FY2027 |
|
PETS Vet Clinic - Access Ladders and Related Safety Landing and Railings |
$157K |
FY2027 |
|
Shelia Jackson Lee Admin Building - Power, IT/Data, Exhaust and Fire System Upgrades |
$540K |
FY2027 |
|
FY 2027 Authorization |
$3,091K |
|
|
Contingency |
$509K |
|
|
FY 2027 Total Authorization |
$3,600K |
|
|
Unencumbered Carryforward from FY2026 |
$(1,019)K |
|
|
FY 2027 Incremental Authorization |
$2,581K |
|
Justification & Alternatives:
The county has multiple projects planned across the county, including replacements or upgrades to existing facilities. Failure to maintain, modernize, and upgrade the County's existing facilities will result in more expensive maintenance, as well as the closure of certain areas or facilities for non-code compliance and, most importantly, risks to life/safety. Fire safety systems and electrical upgrades are critical and required to support the building infrastructure and to allow occupancy. Fire safety and electrical issues involve building code and safety requirements.
The Office of the County Engineer (OCE) continues to experience the effects of previous years’ inflation regarding materials and labor for construction projects. The cost of individual materials varied significantly the previous fiscal year due to national and international events; this is expected to continue through the next Fiscal Year.
Not funding this program would lead to increased maintenance and repair costs and, in some cases, could create hazards to life and safety. Delays in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increases in material and labor costs.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
|
|
$- |
|
- |
|
|
|
$- |
|
- |
|
Total |
|
$- |
|
- |
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): S3: Increase accessibility and reliability of County cooling and warming centers.
Housing Initiative (Goal 6): N/A
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
9/11/2018 |
1.v.2 |
$1.5M authorization |
|
10/9/2018 |
4.c |
$1.5M CP allocation |
|
6/4/2018 |
|
CIP $1M authorization in interim CIP |
|
8/27/2019 |
4.e.4 |
$1M CP allocation |
|
1/7/2020 |
II.1.d |
$5M authorization in FY20 CIP |
|
7/14/2020 |
4.h.7 |
$2M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Fire, Life Safety, and Electrical System Repair and Renovations Countywide, pages 281 and 288 ($7,894,150 authorization for FY21-22) |
|
5/25/2021 |
94 |
$4M CP allocation |
|
8/24/2021 |
94 |
$5,186,611 incremental authorization reduction; CP reduction of $725K |
|
3/8/2022 |
108 |
Request for approval of a Final Investment Memo for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project for an additional $7,107,000 for a SFY 22 authorization of $7,710,000 for Facilities and Property Maintenance and request for approval of commercial paper funding for Engineering for the project in the additional amount of $4,800,000 for a total of $12,575,000. (p.13) |
|
10/18/2022 |
123 |
Request for approval of a Final Investment Memo for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project for an additional $4,395,000 for a FY 2023 authorization of $11,451,000. 22-6657 |
|
8/29/2023 |
23.15 |
Request for approval of a Final Investment Memo for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project for an additional $5,363,000 for a FY24 authorization of $7,611,000. |
|
6/4/2024 |
24.16 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project in the additional amount of $1,000,000 for a total CP funding of $13,575,000. |
|
11/12/2024 |
111/ 24-7284 |
Request for approval of a Final Investment Memo for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project for an incremental authorization of $9,464,000 for a total FY25 authorization of $9,864,000 and request for commercial paper funding for an amount of $1,000,000 |
|
1/09/2025 |
18 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project in the additional amount of $6,170,000 for a total CP funding of $20,745,000. |
Address: Countywide
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
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Total Additional Budget Request |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/22/2026
Anticipated Implementation Date (if different from Court date): 10/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, First Assistant County Attorney-Legal Operations, 8/15/2024
Department Approval by:
Ross Hosket, P.E., CFM, ENV-SP, Director - Building Operations Services
Samuel Peña, Chief Operating Officer, Office of County Engineer
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 9/11/2026
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: N/A
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management Contact: N/A