Department: County Administration
Department Head/Elected Official: Diana Ramirez, County Administrator
Regular or Supplemental RCA: Regular RCA
Type of Request: Discussion Item
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for discussion and possible action regarding the Procure to Pay project updates.
end
Background and Discussion:
Procure to Pay (P2P) strives to streamline the County’s purchasing, contracting, and invoicing processes, addressing complexities affecting both vendors and employees. Since 2021, we’ve made steady progress on the various initiatives under P2P.
The attached presentation provides updates on specific P2P initiatives and details on next steps.
Expected Impact:
Ongoing Procure to Pay improvements.
Alternative Options: N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
x_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
6/28/22 |
314 |
Approval of request by the Commissioner of Precinct 2 to establish a Procure to Pay Improvement Initiative |
|
7/19/22 |
13 |
Approval of subaward to Protiviti Inc. under Job No. 210317, MWDBE Contracted Goal: 25% |
|
12/13/22 |
21 |
Transmittal of initial procure to pay recommendations; direction to implement the short-term recommendations and to return with a proposal to implement the long-term recommendations and the dashboard to track progress |
|
3/14/23 |
341 |
Transmittal of progress on Tactical Recommendations and update on two new RFPs to address Strategic Recommendations |
|
4/4/23 |
22 |
Financial authorization to engage Protiviti on Strategic Recommendations |
|
6/27/23 |
316 |
Transmittal by the Office of County Administration of a report describing progress in Procure to Pay process improvement initiatives. |
|
1/9/24 |
230 |
Transmittal by the Office of County Administration of a report describing progress in Procure to Pay process improvement initiatives. |
|
4/23/24 |
407 |
Transmittal by the Office of County Administration of a report describing progress in Procure to Pay process improvement initiatives. |
|
10/8/24 |
391 |
Transmittal by the Office of County Administration of a report describing status of Procure to Pay process improvement initiatives. |
|
11/12/24 |
22 |
Presentation and Discussion by the Office of County Administration on Procure to Pay updates; motion for vendors to begin submitting invoices to the County Auditor’s Office and respective departments, with monthly transmittals to Commissioners Court. |
Location:
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 12/10/2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Diana Ramirez, County Administrator
Rachel O’Connell, Sr. Project Manager, Office of County Administration
Attachments (if applicable): Report on Procure to Pay progress