Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 190096
Vendor/Entity Legal Name (if applicable): Baker & Taylor, LLC (Primary); Midwest Tape, LLC (Secondary)
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - project was awarded prior to launch of County's M/WBE Program
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Baker & Taylor, LLC (Primary) and Midwest Tape, LLC (Secondary) for spoken word audiobooks, videos and associated services for the Public Library through July 31, 2023 at a cost of $745,174 (190096).
end
Background and Discussion:
This is a renewal for term contract Job. No. 19/0096, Provide Spoken Word Audiobooks, Videos, and Associated Services for Harris County Public Library. The original term contract award was approved in Commissioners’ Court. The Harris County Public Library (HCPL) utilizes this term contract for purchasing audiobooks, videos, other library materials, and associated services.
Expected Impact:
The approval of this renewal allows HCPL personnel to continue buying library materials at best possible prices for the County.
Alternative Options:
Other vendors exist but they were evaluated through the RFP process and this option is the cheapest for the County. The library must buy current books and materials to meet County needs.
Alignment with Goal(s):
_ Justice and Safety
X Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
7/30/19 |
|
Award |
|
6/9/20 |
|
1st Renewal |
|
7/20/21 |
294 |
2nd Renewal |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
SFY 22 |
FY 23 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$ |
$ |
$ |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
1000 - General Fund |
150,000 |
350,000 |
1,050,000 |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
150,000 |
350,000 |
1,050,000 |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date:8/2/2022
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amber Seely, Division Director, Collections & Technical Services, County Library
Martha Sloan, Contracts Administrator, Harris County Purchasing
Attachments (if applicable): Letter