Primary Department: County Administration
Primary Department Head/Elected Official: Erica Lee Carter, County Administrator
Secondary Department: County Attorney
Secondary Department Head/Elected Official: Abbie Kamin, County Attorney
Regular or Supplemental RCA: Regular RCA
Type of Request: Transmittal
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: Choose an item.
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Transmittal by the Office of County Administration of a status update for the Contract Lifecycle Management System (CLMS) project.
end
Background and Discussion:
The Contract Lifecycle Management System (CLMS) project is a Countywide initiative to establish a centralized, standardized, and fully integrated contract management platform for Harris County departments, as part of the broader Procure 2 Pay (P2P) initiatives. The CLMS project is led by the County Attorney’s Office, Universal Services, Office of County Administration, and the Office of the Purchasing Agent.
The CLMS, powered by vendor Agiloft, is designed to serve as the single source of truth for contracts, supporting end-to-end workflows including contract intake, drafting, review, approvals, execution, and storage. The project aims to streamline contract processes across departments, reduce administrative burden, and increase compliance, transparency, and visibility throughout the contract lifecycle. The project kicked off in January 2026 and is currently in the implementation phase.
Expected Impact:
The CLMS will create a single platform for contract management, and make contract management in Harris County more efficient, accurate, and reduce contract timelines.
Alternative Options:
Without a centralized CLMS, Harris County will continue utilizing multiple contract management systems and repositories across departments, resulting in data fragmentation, making it challenging for County employees to actively monitor, track, and maintain contract compliance and contract activity. The absence of a centralized repository impacts efficiency and consistency in contract development and management across the organization.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: The CLMS is part of Procure2Pay (P2P), an FY27 Priority Project and Operational Imperative.
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
9/19/2024 |
269 |
Request for approval of a project scheduled for advertisement and consent for Request for Proposal for contract lifecycle management system for Harris County (240266). |
|
8/26/2025 |
305 |
Request for approval of an award on the basis of best proposal meeting requirements and that the County Judge execute an agreement with Agiloft, Inc. for contract lifecycle management system for Harris County for the period of August 26, 2025 - August 25, 2027, with four (4) one-year renewal options (240266), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible. |
|
8/26/2025 |
138 |
Request for approval of the Final Investment Memo for the Contract Lifecycle Management System project for a total authorization of $1,120,000 and commercial paper funding in the amount of $1,120,000. |
|
09/17/2026 |
569 |
Request by the Office of the Purchasing Agent that the County Judge execute an amendment to an agreement with Agiloft, Inc. in the additional amount of $24,674 for additional services for contract lifecycle management system for Harris County for the period of August 26, 2025 - August 25, 2027 (240266), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible. |
|
|
|
|
Location: Countywide
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): 10/15/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Jennifer Bell, Project Manager, Office of County Administration
Attachments (if applicable): CLMS Project Update Presentation