Department: Universal Services
Department Head/Elected Official: Sindhu Menon, Executive Director & CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Asset Management
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval to destroy certain records of Public Health Services and Juvenile Probation that have met the retention period specified in the Harris County Records Control Schedule adopted December 14, 2021.
end
Background and Discussion:
The Harris County Records and Information Plan adopted December 14, 2021 specifies the formal destruction
process which includes reviews by the Department Head, the Records Management Officer, the Records
Management Committee (representatives for the County Attorney, District Attorney, and County Auditor)
finalized by affirmative authorization of Commissioners Court.
Request by Universal Services for authorization to destroy records for the following:
Mary Durrette, Public Health Services, WIC
Henry Gonzales, Juvenile Probation
Expected Impact:
Ensures the satisfaction of legal obligations, regulatory requirements, and improve operational storage needs for Universal Services and the County-wide Records Program. Currently, the Records Management Center is at 75% capacity. Upon the destruction of these records, the Records Management Center will be at 74% capacity.
Alternative Options:
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable):
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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FY 24 |
FY 25 |
Next 3 FYs |
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Incremental Expenditures (do NOT write values in thousands or millions) |
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Labor Expenditures |
$ |
$ |
$ |
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Non-Labor Expenditures |
$ |
$ |
$ |
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Total Incremental Expenditures |
$ |
$ |
$ |
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Funding Sources (do NOT write values in thousands or millions) |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
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Additional Budget Requested |
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Choose an item. |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
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Total Additional Budget Requested |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
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Additional Positions Requested |
- |
- |
- |
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Total Personnel |
- |
- |
- |
Anticipated Court Date: November 14, 2023
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Jeremy Brown, Director of Regulatory and Records Compliance
Attachments (if applicable):
Attached signoff by the Department Head, Records Management Officer, Records Management Committee,
and a list of records to be destroyed.