Primary Department: County Administration
Primary Department Head/Elected Official: Diana Ramirez, County Administrator
Secondary Department: Management and Budget
Secondary Department Head/Elected Official: Daniel Ramos, Executive Director
Regular or Supplemental RCA: Regular RCA
Type of Request: Policy
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
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Request for discussion and possible action for authorization for employees to cash out compensatory time earned from January 17, 2025, through the pay period ending January 31, 2025, due to the preparation, response, and recovery efforts in connection to Winter Storm Enzo beginning on January 19, 2025.
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Background and Discussion:
County employees are eligible to accrue compensatory time pursuant to the Harris County and Harris County Flood Control Personnel Policies and Procedures. Due to the recent weather event, there are concerns by departments that employees who are performing preparation, response, and recovery activities may accumulate excessive compensatory time.
This request is for Commissioners Court to consider allowing eligible employees who worked in response to and recovery from the events to cash out compensatory time earned during the period beginning January 17, 2025 through January 31, 2025.
Employees should record their time using the project code created by the Auditor’s Office and maintain worklogs of their disaster job duties. The Office of County Administration and Human Resources and Talent will work with the Auditor’s Office and Universal Services to determine the mechanism to accomplish this request.
Please note that this weather event was not a declared disaster and as such, the County will pay the full cost of the compensatory time buyback, if approved.
OCA is beginning work on updating related policy and use of approved forms with OMB, HRT, OEM, CAO and others as directed by Commissioners Court on January 23, 2025.
Expected Impact:
Since time has not yet been fully reported by employees (through the January 31, 2025 pay period), the impact cannot be determined completely yet. The final cost will be reported to Commissioners Court members once available.
Alternative Options:
Employees could continue to accumulate compensatory time, which may cause some excessive balances and some exempt employees exceeding the 240-hour maximum.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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5/22/2024 |
3 |
Approve authorization for employees to cash out compensatory time related to the flooding and tornado/wind events beginning on April 30, 2024. |
Location: Countywide
Address (if applicable): N/A
Precinct(s): Countywide
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Anticipated Court Date: 2/6/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Disaster Recovery related item
Contact(s) name, title, department: Diana Ramirez, County Administrator, Office of County Administration, Daniel Ramos, Executive Director, Office of Management & Budget
Attachments (if applicable): N/A