Primary Department: Commissioner, Precinct 4
Primary Department Head/Elected Official: Commissioner, Lesley Briones
Managing Department: Commissioner, Precinct 4
Managing Department Head/Elected Official: Commissioner, Lesley Briones
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 4 HQ IT Equipment
Project ID (if applicable): HEADQUARTERS
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,045,000
Total Estimated Project Cost: $1,045,000
Request Summary:
title
Request for approval of a Final Investment Memo for the Precinct 4 HQ IT Equipment project, for an amount of $1,045,000, and initial commercial paper funding in the amount of $1,045,000.
end
Project Description:
Precinct 4 will be establishing a new headquarters at 3131 Eastside, centrally located within Harris County. This new facility will provide an optimal space for Precinct 4 to deliver services efficiently while maintaining a central presence within the county. The new headquarters will be a leased office building (91-month lease) designed to house all of Precinct 4’s departments and divisions under one roof. The location’s strategic position will enhance accessibility and improve coordination among departments, ensuring better service delivery to the community.
Anticipated Project Expenditures and Timeline: Project Scope Breakdown
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Network Equipment & Buildout |
$249,852 |
June 2025 |
|
Conference Equipment & Outfitting |
$244,206 |
June 2025 |
|
Security Equipment & Installation |
$226,816 |
June 2025 |
|
Computer Equipment |
$174,621 |
June 2025 |
|
Printing Equipment |
$50,230 |
June 2025 |
|
Television Equipment |
$38,184 |
June 2025 |
|
Contingency for Tariffs (6.2%) |
$61,091 |
- |
|
TOTAL |
$1,045,000 |
June 2025 |
Justification & Alternatives:
The establishment of a new headquarters for Precinct 4 at 3131 Eastside, centrally located within Harris County, is crucial for enhancing operational efficiency and service delivery. This new facility will provide a modern, optimal space for all Precinct 4 departments and divisions to be housed under one roof, which will improve coordination and communication across teams. The strategic location will offer easy access to key areas within the county, ensuring timely and effective services to the community. Additionally, the leased office space will allow for flexibility and scalability as the needs of the precinct grow, making this project a key investment for enhancing the overall effectiveness of Precinct 4’s operations.
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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$- |
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Total |
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$- |
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- |
County Strategic Plan Goal: N/A
County Strategic Plan Objective: Choose an item.N/A
Justice/Safety Initiative (Goal 1): Choose an item.N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): Choose an item.N/A
Health Initiative (Goal 4): Choose an item.N/A
Climate/Resilience Initiative (Goal 5): Choose an item.N/A
Housing Initiative (Goal 6): Choose an item.N/A
Decision Analysis Matrix Score (rubric on last page):
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address: 3131 Eastside St. Houston, TX 77098
Precinct(s): Precinct 4
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$1,045,000 |
$1,045,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$1,045,000 |
$1,045,000 |
$ |
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Total Funding Request |
$ |
$1,045,000 |
$1,045,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/22/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 4/30/2025
Department Approval by: Hank Griffith, Sr. Director of Finance - Commissioner Precinct 4
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 4/30/2025
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 4
Project PeopleSoft ID: HEADQUARTERS
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 4 HQ IT Equipment project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget