Department: County Engineer
Department Head: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Elevator Repair and Renovations Countywide
Project ID (if applicable): MF0ELEVATORS
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $9,100,000
Total Estimated Project Cost: $25,000,000
Request Summary:
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Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide projects for an FY2025 authorization of $9,100,000.
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Project Description:
This is a continuous lifecycle management project to identify and address all required upgrades and modernization of elevators in County facilities that are currently maintained by Building Operations Services (BOS). This project addresses elevator equipment in multiple County facilities that are outdated and where replacement parts are not readily available and, in some cases, no longer available.
Project Scope:
Elevator Upgrade and Modernizations Countywide is a Program within BOS’s Capital Improvement Plan for asset/equipment replacement and major upgrade projects. The detailed project scope for FY25 is listed below.
There might be changes in the County’s needs that result in minor operational changes for the project throughout the Fiscal Year, but the overall scope will remain the same, and any additional authorization would go through Commissioners Court approval.
Justification:
The County has a schedule to address elevator deferred maintenance. Failure to continue maintaining the County's existing facilities may result in more expensive deferred maintenance, as well as the closure of certain areas, non-code compliance, and, most importantly, risks to life/safety. Elevators are linked to building fire alarm systems to ensure they operate properly during an event. Another elevator safety issue is people getting trapped in an elevator when they break down. Ongoing elevator entrapments or failures are a potential life safety issue. Elevators need to be modernized to avoid outages and entrapments. Modernized elevators increase the flow of employees and visitors throughout the facility, which is critical for efficient building operations. When elevators are out of service, it disrupts the building’s ability to maintain operations.
HCED continues to experience the effects of previous years’ inflation regarding materials and labor for construction projects. Although inflation for costs of materials and labor is expected to increase at historical averages in FY2025, the increases from previous years are expected to remain.
Alternatives and Engagement:
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
FY2025 Estimated Cost |
Estimated Completion |
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Civil Courthouse low bank, freight, and Northside Judge’s Elevator (8 elevators) |
$3,800K |
FY2026 |
|
Civil Courthouse Escalators |
$2,500K |
FY2025 |
|
601 Lockwood Elevator |
$600K |
FY2025 |
|
Leadership Academy |
$250K |
FY2025 |
|
Annex 9 Elevator |
$200K |
FY2025 |
|
Annex 14 Elevator |
$250K |
FY2025 |
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Contingency on Projects |
$1,500K |
|
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Total |
9,100K |
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Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
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8/1/2017 |
4.d.3 |
$3M CP allocation |
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12/18/2018 |
1.s.1 |
$3.6M authorization |
|
1/8/2019 |
4.i.3 |
$3.6M CP allocation |
|
6/4/2019 |
CIP |
$1M authorization in interim CIP |
|
8/27/2019 |
4.e.7 |
$1M CP allocation |
|
1/7/2020 |
II.1.c |
$5M authorization in FY20 CIP |
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1/28/2020 |
4.g.2 |
$3M CP allocation |
|
5/19/2020 |
4.f.3 |
$2M CP allocation |
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3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Elevator Repair and Renovations Countywide, pages 281 and 287 ($1.35M authorization for FY21-22). |
|
8/24/2021 |
94 |
$2,098,500 incremental authorization for FY21-22, $885K CP allocation. |
|
3/8/2022 |
107 |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide project for an additional $2,838,000 for SFY 22 and request for approval of commercial paper funding for Engineering for the project in the additional amount of $1,185,000 (p.13). |
|
10/18/2022 |
122 |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide project for an additional $981,000 for a FY 2023 authorization of $6,213,000. 22-6656. |
|
8/29/2023 |
103 |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide project for an additional $7,190,000 for a FY24 authorization of $8,161,000. |
Address: Multiple
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Personnel (Fill out section only if requesting new PCNs) |
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Anticipated Court Date: 09/19/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 7/19/2024
Department Approval by: Rosalie Brockman. Director - Building Resiliency & Sustainability Operations
OMB CIP Team Approval by: Wanwei Tang, Analyst - Capital Projects and Infrastructure, 8/12/24
Commercial Paper Request (For OMB use only):
Receiving Department: Choose an item.
Project PeopleSoft ID:
CP Series Description:
OMB Financial Management contact: