Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 240060
Vendor/Entity Legal Name (if applicable): A&V Holdings Midco LLC dba AVI-SPL
MWBE Contracted Goal (if applicable): 5%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with A&V Holdings Midco LLC dba AVI-SPL in the additional amount of $7,207,750 for additional services for civil courthouse audio/video systems upgrade for the Administrative Office of the District Courts for the period of October 8, 2025 - October 7, 2026 (240060), MWBE Contracted Goal: 5%.
end
Background and Discussion:
This project aims to expand the upgrade of courtroom evidence presentation systems to include the Harris County Criminal Justice Center. With the Harris County Civil Courthouse modernization nearing completion, the inclusion of the Criminal Justice Center project will upgrade existing courtroom audio-visual technology in these facilities with state-of-the-art equipment. This enhancement is crucial to ensure reliability of courtroom operations and maintain contemporary technology standards. This expansion will also enable seamless integration with video conferencing platforms, facilitating reliable and robust audio quality, video hearings, and remote/hybrid capabilities, while ensuring cost-effective support for the new technology. This Second Amendment adds $7,207,750.00 to the Master Agreement, bringing the total contract value to $11,455,865.42.
Expected Impact:
The expansion of the Audio/Video Systems Upgrade to the Harris County Criminal Justice Center is expected to significantly enhance the functionality and reliability of courtroom technology, thereby improving the overall quality of evidence presentation and judicial proceedings. By replacing outdated analog systems with state-of-the-art digital technology, the project will support both current and next-generation technology, including both in-person and video-based conferencing capabilities. The upgraded systems will provide a consistent and reliable courtroom experience, minimizing disruptions and ensuring that evidence is presented with clarity and precision, which is essential for fair and efficient adjudication. Additionally, this project will reduce both short and long-term maintenance costs and operational downtime by addressing the obsolescence and frequent repair needs of current systems.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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October 8, 2024 |
328 |
Award |
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May 8, 2025 |
310 |
Amendment |
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July 10, 2025 |
145 |
Renewal |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Annual Fiscal Cost |
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Existing Budget |
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Other |
$7,207,750 |
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$7,207,750 |
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Total Existing Budget |
$7,207,750 |
$ |
$7,207,750 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Total Additional Budget Request |
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Total Funding Sources |
$7,207,750 |
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$7,207,750 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Local Match Source - Existing Budget: Choose an item. |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 4/30/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Eric Harris, Administrative Office of the District Courts - Infrastructure, Sandra Melancon, Asst. Director Sourcing and Contracts Management
Attachments (if applicable): Letter, Amendment