Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Commissioner, Precinct 2
Secondary Department Head/Elected Official: Adrian Garcia
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 250100
Vendor/Entity Legal Name (if applicable): Aoka LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Minimal MWDBE Availability
Grant Indirect Costs Rate (if applicable):N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of low bid to Aoka LLC in the amount of $104,800 for facilities safety inspection for Precinct 2 for the period of August 26, 2025 - August 25, 2026 with four (4) one-year renewal options (250100), Justification for 0% MWBE Participation Goal: 0% - Minimal MWDBE Availability.
end
Background and Discussion:
Safety inspections are currently done inhouse by Precinct 2 and/or Fire Marshall’s office. Adding an 3rd outside entity, to give unbiased recommendations for safety and security enhancement ideas.
Expected Impact:
Award of this contract will provide biannual safety inspections and reporting for a total of thirteen (13) Precinct 2 locations. This is to ensure adherence to safety standards, detect potential hazards, and improve overall safety and well-being of facility users.
Alternative Options:
Provide recommendations for enhancements that will provide for enhanced safety and security for precinct facilities.
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable): N/A
Precinct(s): Precinct 2
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$104,800 |
$ |
$104,800 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$104,800 |
$ |
$104,800 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$104,800 |
$ |
$104,800 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): 8/26/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Joel Cooley, Precinct 2; Luke Herdrich, Senior Buyer, Purchasing
Attachments (if applicable): Letter, Bid Table.