Department: County Administration
Department Head: Diana Ramirez, County Administrator
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: 5th Floor Admin Building Construction
Project ID (if applicable):
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $570,000
Total Estimated Project Cost: $570,000
Request Summary:
title
Request for approval of a Final Investment Memo for the 5th Floor Admin Building Construction project for an initial amount of $570,000 and request for initial commercial paper funding in the amount of $570,000.
end
Project Description:
Modifications to the 5th floor of the Administration building to allow the Office of County Administration (OCA) to consolidate more of its operations at this location. The project will create seven new offices and add doors to existing offices. The project, estimated to cost $570,000, is scheduled to be completed before the end of the calendar year.
Project Scope:
This project aims to consolidate OCA staff and operations further. The significant elements of the project are:
• The personal bathrooms in two executive offices will be capped off. The walls adjoining the executive offices with conference rooms will be removed, the conference room and bathroom space will be merged, and new walls will be erected to create three offices in each area, for a total of six new offices.
• Wall off a current open space to create a seventh new office.
• Doors will be installed in current offices to help reduce the noise output on the floor.
Justification:
Over the last year, the OCA has merged with multiple other departments, reorganized its operations, and filled numerous open positions. This project will create a working environment that allows division personnel to be situated in proximity and department operations to be optimized.
In addition, relocating OCA personnel to the 5th floor will free up space in their current locations for other departments in the same area who won’t have to separate personnel.
Alternatives and Engagement:
• Do not fund the project; leave OCA personnel in their current locations.
• Fund the project in stages; construct three offices now and others later.
Anticipated Project Expenditures and Timeline:
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Scope of Work |
Estimated Cost |
Estimated Completion |
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Cap plumbing, demo walls, install flooring, and wire network to build new office space; install doors, furniture, fire alarms, and shades in offices |
$570,000 |
1Q FY25 |
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Total |
$570,000 |
1Q FY25 |
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
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Address: 1001 Preston, 5th Floor
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Operational Support |
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Funding Sources |
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Existing Budget |
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$ |
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Total Current Budget |
$ |
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Additional Budget Request |
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Commercial Paper |
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$570,000 |
$570,000 |
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Total Additional Budget Request |
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$570,000 |
$570,000 |
$ |
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Total Funding Request |
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$570,000 |
$570,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: July 15, 2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant District Attorney, 06/17/2024
Department Approval by: Leah Barton, Deputy County Administrator
OMB CIP Team Approval by: Amiel Chen, Manager - Capital Projects and Infrastructure, 7/3/24
Commercial Paper Request (For OMB use only):
Receiving Department: County Engineer
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the 5th Floor Admin Building Construction project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget