Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Rarestep, Inc. dba Fleetio
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: Exempt - Sole Source
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with Rarestep, Inc. dba Fleetio in the amount of $283,430 for subscription, licenses, warranty, upgrades and support of Fleet Management Software Produced by Fleetio for Universal Services through November 29, 2025, Justification for 0% MWDBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
The Office of the Harris County Purchasing Agent has confirmed the sole source exemption.
Expected Impact:
The availability of data from Fleetio is aiding in performance analysis. Fleet liaisons are able to monitor vehicles they are responsible for. Charge out to departments are recorded timely and monthly expenses are readily available for budget analysis. Features of the system allow easier tracking and reporting of maintenance services being performed. The mobile application, Fleetio Go allows techs to check in and inspect vehicles with hand held device including photos.
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
x Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/29/2022 |
179 |
Renewal of Agreement |
|
11/30/2021 |
232 |
Sole Source Award |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$283,430.00 |
$283,430.00 |
$283,430.00 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 12/10/24
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Shannon Pleasant, Sr. Manager, Contracts & Compliance, Universal Services, Priscilla Salinas, Buyer, Harris County Purchasing Department
Attachments (if applicable): Letter