Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly Williams
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Position
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of one (1) position effective November 1, 2025, with no budget impact.
end
Background and Discussion:
The request for one Chief of Staff position to establish an executive leadership role to support the Purchasing Agent and align division priorities across the Office of the Purchasing Agent. This role will provide strategic counsel, oversee preparation of Commissioners Court agenda items, and serve as the central point of integration for departmental initiatives. The Chief of Staff will enhance collaboration with County departments, vendors, and external stakeholders while ensuring transparency, compliance, and accountability in procurement operations. Funding for this position will be drawn from the existing Assistant Purchasing Agent position, which will remain on ledger with no budgetary impact.
Expected Impact:
The Chief of Staff will improve organizational effectiveness by providing consistent executive leadership, strengthening coordination of Commissioners Court activities, and advancing strategic initiatives across all divisions. The position will ensure clear communication of procurement policies, foster collaboration with County partners, and promote continuous improvement, ultimately enhancing accountability and service delivery across the Office of the Purchasing Agent.
Alternative Options:
N/A
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: T: Reduce GHG emissions from County operations by 40% by 2030.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): T7: Establish a sustainable purchasing policy for County procurement.
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable): 1111 Fannin, Houston, TX 77019
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$222,000 |
$ |
$222,000 |
$240,000 |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$222,000 |
$ |
$222,000 |
$240,000 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
3 |
- |
- |
- |
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Additional Positions Request |
1 |
- |
- |
- |
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Total Personnel |
4 |
- |
- |
- |
Anticipated Court Date: 10/30/2025
Anticipated Implementation Date (if different from Court date): 11/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Kimberly Williams, Purchasing Agent, Purchasing; Leslie Ellis, Senior Finance Manager, Purchasing
Attachments (if applicable): Form 3441; Job Description