Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Library
Secondary Department Head/Elected Official: Edward Melton
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 190214
Vendor/Entity Legal Name (if applicable): Baker & Taylor, LLC (Primary); Brodart Co. (Secondary)
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval to extend a contract with Baker & Taylor, LLC (Primary) and Brodart Co. (Secondary) for library books, materials and associated services for the Public Library for the period of January 29, 2025 - April 29, 2025, with no increase in pricing (190214), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
This is an extension for term contract Job. No. 190214-A and 190214-B, Provide Library Books, Materials,
and Associated Services for Harris County. The original term contract award was approved in Commissioners’ Court. The Harris County Public Library (HCPL) utilizes this term contract for purchasing books, audiobooks, other library materials, and associated services.
Expected Impact:
The approval of this extension allows HCPL personnel to continue buying library materials at best
possible prices for the County.
Alternative Options:
Other vendors exist but they were evaluated through the RFP process and this option is the cheapest for
the County. The library must buy current books and materials to meet County needs while a new RFP is done.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/29/2019 |
20.c.9.j |
Award Recommendation Approved |
|
9/29/2020 |
21.c.12.h |
First Renewal Approved |
|
10/26/2021 |
234 |
Second Renewal Approved |
|
9/13/2022 |
264 |
Third Renewal Approved |
|
10/31/2023 |
264 |
Fourth Renewal Approved |
|
10/8/2024 |
304 |
First Amendment Approved |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
|
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Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 1/23/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amber Seely, Division Director, Collections & Technical Services, County
Library; Matthew McGarrity, Sourcing Manager, Purchasing
Attachments (if applicable): Letter