Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Administration
Secondary Department Head/Elected Official: Diana Ramirez
Regular or Supplemental RCA: Regular RCA
Type of Request: Negotiation
Project ID (if applicable): 240336
Vendor/Entity Legal Name (if applicable): EMA Engineering and Consulting, Inc.
MWBE Contracted Goal (if applicable): 13.30%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval on the basis of highest overall evaluation and authorize negotiations with EMA Engineering & Consulting, Inc. for professional engineering services for building investment grade audits for the Office of County Administration, and the county, at its sole discretion, may discontinue negotiations and proceed to negotiate with the next ranking vendor(s) if unable to agree to an executable contract (240336), MWBE Contracted Goal: 13.30%.
end
Background and Discussion:
The Harris County Office of County Administration Sustainability Division seeks to conduct building Investment Grade Audits using the Energy Efficiency and Conservation Block Grant (EECBG) grant funding. These audits will provide a detailed assessment of energy performance in selected County facilities, identifying opportunities for efficiency improvements and cost savings. This initiative supports Harris County’s commitment to sustainability and aligns with the Climate Action Plan goals.
Expected Impact:
Approval of this negotiation request will allow the County to move forward with selecting a vendor to conduct building Investment Grade Audits, a crucial first step in identifying inefficiencies, optimizing building operations, and prioritizing cost-effective upgrades. By leveraging EECBG grant funding, the County can make data-driven decisions to improve energy performance, reduce utility costs, and lower greenhouse gas emissions. These audits will provide a foundation for future sustainability initiatives.
Alternative Options:
To not approve negotiation with the highest evaluated vendor would delay the County’s ability to meet grant deliverables.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: T: Reduce GHG emissions from County operations by 40% by 2030.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): T2: Make County buildings more energy efficient.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 2/27/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Glen Rhoden, Energy Manager, Office of County Administration; Amber Seastrunk, Sourcing Manager, Purchasing
Attachments (if applicable): Letter