Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210185
Vendor/Entity Legal Name (if applicable): BGE, Inc.
MWBE Contracted Goal (if applicable): 30%
MWBE Current Participation (if applicable): 47.2%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with BGE, Inc. for professional engineering services for construction management and construction material testing for the Flood Control District for the period of April 5, 2025 - April 4, 2026, at a cost of $2,000,000 (210185), MWBE Contracted Goal: 30%, MWBE Current Participation: 47.2%.
end
Background and Discussion:
The request is a renewal of term agreements against the following: HCFCD received authorization to negotiate with 8 firms that responded based on highest overall evaluations. The consultants shall provide comprehensive construction management and construction materials testing engineering services in support of various federal and local programs or projects in support of HCFCD mission. Services provided shall be in accordance with all applicable state and federal guidelines. These services will be utilized on an as needed basis.
Expected Impact:
The selected consultants will provide construction management and construction materials testing engineering services in support of federally funded and locally funded projects as needed. The federally funded project services would be considered for reimbursement against the approved funding agreement and would offset those costs to the County. The potential for engagement with each firm is up the $2M and the tasking and scope of the projects may vary based on agreed hourly rates for service. The agreements will be funded as available, up to the $2M maximum per firm, per term. The projected fiscal summary amounts are a current estimate based on preliminary needs. Having these services available on an as needed basis will supplement and relieve workloads for full time County staff.
Alternative Options:
Without renewing this contract, the District could risk not fulfilling federal contract requirements, and potentially risk federal funding opportunities.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
4/5/2022 |
244 |
Award of Contract |
|
4/25/2023 |
215 |
1st Contract Renewal |
|
3/26/2024 |
362 |
2nd Contract Renewal |
|
10/08/2024 |
308 |
Amendment |
Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Choose an item. |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Bonds |
$ |
$2,000,000 |
$2,000,000 |
$2,000,000 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$2,000,000 |
$2,000,000 |
$2,000,000 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$2,000,000 |
$2,000,000 |
$2,000,000 |
|
Grants - Proposed Budget |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/27/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Melissa Meyer, Engineering Division Manager, Harris County Flood Control, Nancy Garcia, HC Purchasing
Attachments (if applicable): Letter