Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Sheriff
Secondary Department Head/Elected Official: Ed Gonzalez
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 200301
Vendor/Entity Legal Name (if applicable): Utility Associates, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title:
Request that the County Judge execute an amendment to an agreement and a renewal option with Utility Associates, Inc. for the purpose of adding additional services for body worn cameras for Harris County for the extended period of October 1, 2026 - September 30, 2027, with no increase to the total contract amount (200301).
end
Background and Discussion:
The AI Auto reports feature is specifically described as an enhancement to the Utility Body Worn Camera system, delivered through a $0-cost Test & Evaluation trial for Harris County Sheriff’s Office. It is intended to assist with generation police reports using Body Worn Camera (BWC) audio/video from officer phones. The enhancement feature, tested and evaluated by a program pilot into the Utility Polaris ecosystem-a digital platform used for facility management-is designed to automate data collection and streamline workflow processes. By implementing these improvements, the feature is expected to enhance report generation, boost operational efficiency, increase deputy safety, strengthen evidentiary integrity, and reduce workloads inside inmate facilities.
Expected Impact:
For Officers & Deputies in Jail Facilities
• Faster, more accurate report writing
• Less administrative burden → more time for supervision
• Safety improvements through rapid documentation of critical incidents
• Standardized reports reduce liability and clarify Use of Force documentation
For Supervisors, Command Staff, IA, and Legal
• Cleaner, automated documentation aligned with video
• Reduced review time and fewer inconsistencies
• Enhanced transparency to DA/Defense
• Better analytics and case prep due to standardized formats
For HCSO as an organization
• Operational modernization with no upfront cost to pilot
• Compatibility with existing BWC contract and evidence workflows
• Improved discovery, oversight, and litigation posture
• Scalable across patrol and detention if the pilot succeeds
Alternative Options:
N/A
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: C: Improve safety and health conditions in the jail.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
02/08/2022 |
309 |
Approval of Award |
|
10/25/2022 |
277 |
1st Amendment |
|
12/13/2022 |
390 |
2nd Amendment |
|
03/14/2023 |
411 |
3rd Amendment |
|
06/27/2023 |
368 |
4th Amendment |
|
10/10/2023 |
245 |
1st Renewal |
|
03/26/2024 |
325 |
2nd Renewal No Action |
|
05/07/2024 |
179 |
3rd Renewal |
|
08/06/2024 |
238 |
5th Amendment |
|
09/18/2025 |
295 |
3rd Renewal |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Body Worn Cameras for Harris County |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$13,617,133 |
$13,617,133 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$13,617,133 |
$13,617,133 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$13,617,133 |
$13,617,133 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
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Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 6/11/2026
Anticipated Implementation Date (if different from Court date): 10/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Michael Lanham (Director of Finance - Sheriff’s Office), Jose Camacho (Contract Manager - Harris County Purchasing)
Attachments (if applicable): Letter, Amendment