Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240220
Vendor/Entity Legal Name (if applicable): Multiple Vendors
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a ratification of a renewal option with multiple vendors for repair parts, labor, services and related items for Ford, General Motors, Nissan, Toyota and Stellantis automobiles and light, medium, heavy-duty trucks for Harris County through March 4, 2027, at a cost of $10,500,000 (240220), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
This contract will be used to supply Harris County facilities with automotive parts and supplies for our cars light, medium, and heavy-duty trucks. Also, on an as needed basis it will enable us to use the service departments at the dealership as a supplement to our facilities for heavy duty and/or time-consuming repairs.
Expected Impact:
Renewing this contract will allow us to continue to save County funds by purchasing the items needed through the bid process and will empower us to return the County fleet to the streets quickly by utilizing the dealer service department when needed in keeping the more difficult repairs out of our shops.
Alternative Options:
Many items can be purchased from aftermarket suppliers, and we already utilize that option, but there are no alternatives for factory only parts. For the service side we can perform the repairs ourselves, but it will cause a delay in returning vehicles back to their respective departments due to the increased workload.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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05/5/2025 |
60 |
Award |
Location:
Address (if applicable):
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Repair Parts, Labor, Services and Related Items |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Other |
$ |
$10,500,000 |
$10,500,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$10,500,000 |
$10,500,000 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$10,500,000 |
$10,500,000 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 3/19/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Tommy Ward, Fleet Director, Universal Services - Fleet; Brittani Bell, Procurement Specialist, Purchasing
Attachments (if applicable): Letter