Department: County Engineer
Department Head: Milton Rahman, P.E.
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Harris County Sheriff’s Office Complex Relocation and Consolidation at 5910 Navigation
Project ID (if applicable): MF0TW
Vendor Legal Name (if applicable): Rey De La Reza (RDLR) / Durotech, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $2,700,000
Total Estimated Project Cost: $158 million
Request Summary:
title
Request for approval of a Final Investment Memo for the Harris County Sheriff’s Office Complex Relocation and Consolidation at 5910 Navigation project for an additional authorization of $2,700,000 for a total authorization of $18,900,000, UPIN 21201MF22Z01.
end
Project Description:
The new HCSO complex will house a new state-of-the-art Property/Evidence Facility with Vehicle Processing, Investigation/Administration building, Community Center, and parking garage. As a result of the space requirement, an Urban Farm, previously located on site, will be moved to a nearby location.
In 2021, RDLR was selected through an RFQ process to provide architectural, engineering, and community outreach services for improvements to Harris County Sheriff’s Office. RDLR completed program verification and has started the design of the Harris County Sheriff’s Office Complex located on an approximately 7-acre tract of land at 5910 Navigation. The overall objective for consolidating HCSO operations is to increase productivity and department efficiency.
This project is expected to be completed in four phases, further described below in the project Scope.
Project Scope:
During Phase 1, the prior programming phases, several community events were hosted to uncover project needs. These needs included 4 facilities, HCSO Investigations building, HCSO Property and Evidence Building, a community center and a parking garage. This information was taken into Phase 2 the planning, programming and design phase.
To develop the planning in Phase 2, a series of workshops were hosted which included HCSO command and staff, Commissioner Precinct 2, and the Precinct 2 community. This resulted in the building and site designed to be a harbor of safety for HCSO. The goal is to provide a space that increases work efficiency and productivity through planning and design.
The new HCSO Complex will encompass:
1. an approximately 75,780 sf, 4-story Investigations Building,
2. an approximately 80,725 sf, 2-story Property/Evidence and CSI Building with Vehicle Processing
3. an approximately 12,440 sf, 2-story community center and
4. a new 3-4 story, 400 car Parking Garage with public parking on the ground level and a secured ramp and secured parking above ground level for HCSO.
The new HCSO Complex will consolidate the Criminal Investigations Bureau (CIB) onto one complex. This will provide a safe haven in the community and will help build community relationships with law enforcement. This will affect approximately 330 to 385 current employees and replace aging, outdated infrastructure.
Scope changes:
Since the approval of the Phase 2 Preliminary Investment Memo (PIM), there have been a few changes within CIB which are reflected in design. Criminal Warrants has added two new units - Violent Person Task Force (VIPER) and Crime Victims Assistance Unit (VICAT), Homicide has added a squad, and Crime Scene Investigations added vehicle processing.
Current Investment Memo Request (Request this FIM)
This Final Investment Memo is for Phase 3 and requests funding for abatement and demolition of existing structures onsite, as well as backfill, and finish grade requirements at 5910 Navigation for the new Harris County Sheriff’s Office Complex. With the approval of the funding for Phase 3, the lengthy site preparation and abatement can begin, which will allow for the future construction of the new HCSO Complex. Details of what have been approved to date, and what is being requested in this investment memo follows in Anticipated Project Expenditures and Timeline table outlined later in this request.
Future Anticipated Requests (Future FIM)
The next phase of the project includes the construction of new facilities to house the Criminal Investigations Bureau and Property and Evidence. This phase will also include any additional construction support, IT installation, security, audio visual requirements, furniture, fixtures and equipment, fees for authorities having jurisdiction, utility connection fees, and contingency. A Final Investment Memo will be requested at a later date.
Justification:
The overall purpose of the project is to bring all the HCSO Criminal Investigations Bureau (CIB) together under one roof, thereby, reducing costs, increasing productivity, improving customer service.
Currently, the Criminal Investigations Bureau is spread out across Harris County in various buildings. Geographically, work performed by various disciplines requires travel to multiple areas to complete one task. Crime Scene Units often travel to various locations to process evidence, submit evidence, and complete reports. Investigators who interact with Crime Scene Units and Warrant personnel face similar inefficiencies. Best practices indicate that housing all of the Criminal Investigation Bureau in one location will streamline the work process, saving time and money. Productivity would increase as travel time is minimized. The public would also be better served by going to one place to participate in investigative needs.
This project supports the following Strategic Objectives:
- Improve Customer Service
- Increase Productivity
- Reduce the cost of conducting criminal investigations
- Reduction in down time, travel time, and immediate availability/access to evidence
With this approval, the abatement and demolition of the existing site will be completed. When design is complete, the site will already be cleared and ready for construction.
Alternatives and Engagement:
If this FIM is not approved, the site work required for the construction of the Harris County Sheriff’s Office Complex cannot begin. This will cause delays in the current project schedule and the construction cost of a new facility will continue to rise. Locating an affordable existing facility to retrofit appropriately for an investigative arm of a law enforcement agency is unlikely. In addition, the Criminal Investigation Bureau of the 3rd largest Sheriff’s Office in the nation would continue to operate in an inefficient, substandard fashion. Investigative costs would continue to be high with less than acceptable productive results as investigators are required to travel to multiple locations to complete a task. The infrastructure of the facility would continue to fail, and maintenance costs would continue to rise.
In addition, Criminal Warrants Unit and Crime Scene Unit would be displaced. These units, which were previously located in a soon to be demolished, leased space, have been temporarily located. They do not have a permanent home.
Anticipated Project Expenditures and Timeline:
|
|
Summary |
Cost |
|
Phase 1 |
(Previously Approved and Expended) Property Acquisition and Pre-Design |
$5,783,272 |
|
Phase 2 |
(Previously approved PIM) Planning, Program Verification and Design |
$10,566,000 |
|
Phase 3 |
(For approval this FIM) Abatement and Demolition |
$2,700,000 |
|
Phase 4 |
(For approval in future FIM) Estimated Future Construction Cost |
$138,804,750 |
|
|
TOTAL |
$157,854,022 |
|
Phase 3: Abatement and Demolition (Current Request in this FIM) |
|
General Requirement: (including site signage, site access road, temporary construction fence) |
$220,000 |
Q3 2024 |
|
Asbestos abatement |
$275,000 |
Q2 2024 |
|
Shoring/bracing |
$165,000 |
Q2 2024 |
|
Structure & Site Demolition |
$766,000 |
Q2 2024 |
|
Traffic Control |
$59,000 |
Q2 2024 |
|
Soil Remediation/Relocation |
$726,000 |
Q3 2024 |
|
General Conditions, Overhead |
$287,000 |
|
|
Escalation |
$123,000 |
|
|
CM Fee |
$68,000 |
|
|
Permit and Inspection/TDLR |
$11,000 |
|
|
Total Phase 3 Abatement and Demolition |
$2,700,000 |
|
No CP is being requested with this investment memo. OMB will request budget for the project on a subsequent Commissioners Court meeting in coordination with Engineering to ensure timely completion of this phase of the project.
Alignment with Goal(s):
x_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
x_Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
07/11/2017 |
1.a.1 |
Approval - Authorize the purchase of Tract 1 for $4,902,428, $202,428 over the appraised value, for the Sheriff's Office replacement facility at 5910 Navigation. Note HCED closed on property 6 Sept 2017 |
|
08/01/2017 |
4.d.6 |
Approval - Sheriff's Office Facility at 5910 Navigation project for initial funding in the amount of $7million. |
|
09/12/2017 |
1.b.1 |
Approval - Authorize to Negotiate with InControl Technologies, Inc., for environmental services for 5910 Navigation Boulevard in support of the property being placed into the Voluntary Cleanup Program with the Texas Commission on Environmental Quality. |
|
07/10/2018 |
1.f.1-7 |
Approval - Huitt-Zollars to perform Professional Architecture and Engineering Services for improvements to 5910 Navigation Boulevard. $188,920.00 |
|
06/04/2019 |
1.f.1 |
Approval - Amendment for Huitt-Zollars, Inc to perform additional architecture and engineering services for improvements to 5910 Navigation Boulevard in Precinct 2. $68,180 |
|
06/30/2020 |
1.o |
No Action - 5910 Navigation programming and site utilization plan, and authorization for the Budget Office to allocate funding in an amount not to exceed $79 million for design and construction of the project. |
|
07/14/2020 |
1.o |
Approval - 5910 Navigation programming and site utilization plan that includes the relocation and consolidation of various Sheriff’s Office operations; authorization to work with appropriate stakeholders to evaluate the inclusion of a consolidated city/county property evidence facility as part of the project, and for the Budget Office to allocate funding for the design and construction of the project. The Budget Office shall allocate and process any necessary budget transfers in an amount not to exceed $79 million dollars. The Office of the County Engineer shall proceed with design and shall work with the Purchasing Agent to advertise for a Construction Manager at Risk (CMAR).There shall be a community engagement process for community space within the project. The Lockwood facility shall not be reconstituted into a law enforcement facility. |
|
08/11/2020 |
1.g.1 |
Item Held - Amendment No 2 for Professional Architecture and Engineering Services along with Community Outreach Services for improvements to 5910 Navigation Boulevard, UPIN 18035MF0UB01, Precinct 2 Original: $188,920.00 - 07/10/2018 (Approved) Amend 1: $68,120.00 - 06/04/2019 (Approved) Amend 2: $6,915,000.00 - 08/11/2020 (Item Held ‘Not Approved’) |
|
8/11/2020 |
4.c.1 |
Item Held - Request for approval of commercial paper funding for: The Office of the County Engineer for the HCSO facility at 5910 Navigation project in the additional amount of $7 million for a total CP funding of $14 million. |
|
8/25/2020 |
22.c.4 |
Approved - Publish a request for qualifications in conjunction with the Purchasing Agent for architecture, engineering, and community outreach services for improvements to the Harris County Sheriff’s Office facility at 5910 Navigation Boulevard in Precinct 2; and resubmission of Budget Management item 4.c.1. from the August 11, 2020 commercial paper funding for the Office of the County Engineer for the HCSO facility at 5910 Navigation project in the additional amount of $7 million for a total CP funding of $14 million. |
|
2/26/2021 |
284 |
Approved - Request for approval of RDLR Architects Inc. for architectural and/or engineering services for design and construction of the HC Sheriff’s Office Complex |
|
6/29/2021 |
406 |
Approved - Award w/ RDLR Architect, Inc. in the amount of $310,844 for professional architectural and/or Engineering services for design and construction of the Sheriff’s Office Complex, program re-verification (200272) |
|
4/5/2022 |
114 |
Approved - Preliminary Investment Memo for the Design of the Harris County Sheriff’s Office Complex Relocation and Consolidation at 5910 Navigation project for $10,400,000 for design for a total of $16,200,000 and request for approval of commercial paper funding for Engineering for the project in the additional amount of $1,005,000 for a total of $15,005,000. |
|
6/14/2022 |
229 |
Approved - Project scheduled for advertisement for construction manager at risk for the New Sheriff’s Office Complex located at 5910 Navigation Boulevard for the Office of the County Engineer (220168). |
|
1/10/2023 |
230 |
Approved - award on the basis of highest overall evaluation with Durotech Inc. for construction manager at risk for the new Sheriff’s Office complex located at 5910 Navigation Boulevard for the Office of the County Engineer and the county, at its sole discretion, may discontinue negotiations and proceed to negotiate with the next ranking offer if unable to agree to an executable contract (220168), MWDBE Contracted Goal: 20%. |
|
5/16/2023 |
291 |
Approved - the County Judge execute an agreement with Durotech Inc. in the amount of $166,000 for construction manager at risk for the new Sheriff’s Office Complex located at 5910 Navigation Boulevard for the Office of the County Engineer in connection with an award approved by Commissioners Court on January 10, 2023 (220168), MWDBE Contracted Goal: 20%. |
|
6/6/2023 |
266 |
Approved - Payment and Performance bonds from Durotech Inc. for construction manager at risk for the new Sheriff’s Office complex located at 5910 Navigation Boulevard for the Office of the County Engineer, in connection with an agreement approved by Commissioners Court on May 16, 2023 (220168), MWDBE Contracted Goal: 20%. |
Address: 5910 Navigation Blvd., Houston, TX 77011
Precinct(s): Precinct 2
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Fiscal and Personnel Summary |
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Service Name |
Department-wide |
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FY 24 |
FY 25 |
Next 3 FYs |
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Incremental Expenditures (do NOT write values in thousands or millions) |
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Labor Expenditures |
$ |
$ |
$ |
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Non-Labor Expenditures |
$ |
$ |
$ |
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Total Incremental Expenditures |
$ |
$ |
$ |
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Funding Sources (do NOT write values in thousands or millions) |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
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$ |
$ |
$ |
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$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
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Additional Budget Requested |
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Commercial Paper |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
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Total Additional Budget Requested |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
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Additional Positions Requested |
- |
- |
- |
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Total Personnel |
- |
- |
- |
Anticipated Court Date: November 14, 2023
Anticipated Implementation Date (if different from Court date): N/A
Legal funding compliance confirmed by: Scott Lemond, Special Assistant County Attorney, 1/11/22
Department Approval by: Dr. Hatem Elbastawisy, PE, (Interim) Senior Director of Project Delivery, HCED
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects and Infrastructure, 11/3/23
Commercial Paper Request (For OMB use only):
Receiving Department: N/A
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management contact: N/A