Department: Universal Services
Department Head: Sindhu Menon, Executive Director & CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Security Infrastructure Installation and Upgrades
Project ID (if applicable): NI022
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Universal Services
Incremental Authorization Requested: $2,530,000
Total Estimated Project Cost: $5,060,000 (FY25 & FY26 2-year total estimate)
Request Summary:
title
Request for approval of a Final Investment Memo for the Security Infrastructure Installation and Upgrades Project for a total FY2025 authorization of $2,530,000.
end
Project Description:
This project refreshes physical security technology infrastructure, like video cameras and access control systems. Some of the current systems have exceeded their shelf life and/or are no longer supported. These systems will be retrofitted with the latest available technology to enhance security needs. Software enhancements and analytics are critical areas of focus in modern technological advancements. Software enhancements encompass the iterative improvements and updates made to existing software applications, aiming to enhance functionality, performance, security, and user experience. These enhancements often involve refining algorithms, optimizing code, and incorporating new features based on user feedback and technological advancements. The updated system will help to provide real-time feeds and alerts from multiple data sources in order to stay ahead of threats with intuitive workflows and data integrations to facilitate comprehensive intelligence collection and analysis-delivering automated, smart, and actionable insights to help make informed decisions.
Project Scope:
The security technology infrastructure upgrade project is divided into multiple phases. Each of the phases aims to update security infrastructure for Harris County buildings. The security software and infrastructure update include network video recorders, access control systems, building intrusion systems, cameras, and duress alarms. US has previously completed phases 1-6; and will be moving into a new phase during FY25 which includes software/hardware upgrades and additions (please see the breakdown in the project expenditure table below) and installation for the following locations:
1. Annex E
2. Annex 2
3. Annex 3
4. Annex 4
5. Annex 8
6. Annex 9
7. Annex 10
8. Annex 11
9. Annex 14
10. Annex 17
11. Annex 19
12. Annex 25
13. Annex 26
14. Annex 31
15. Annex 39
16. Annex 67
17. 1401 Parking garage on Congress
18. Harris County Facilities that currently operate with outdated security technology infrastructure, which may be prone to device failures, projected for FY25.
Fisk will provide the necessary network cables and switches that’s needed for all the hardware that require connection to the Harris County data center.
There might be changes in the County’s needs that result in minor operational changes for the project throughout the Fiscal Year, but the overall scope will remain the same, and any additional authorization would go through Commissioners Court approval.
Justification:
The replacement of these end-of-life security systems and hardware devices will help first responders in an emergency. The County's access system must comply with the Fire Code. In the event of an emergency, facility egress doors must be released to allow individuals to leave the premises. The system also supports duress buttons in the event of an emergency. Updating this technology will reduce the time spent by the Harris County agencies and provide efficiency in their work. These system upgrades will reduce the failure rate, which will help reduce operational repair costs. Each failure can cost $125 per hour to repair; reducing the work orders generated by the failure of these devices will reduce overall repair costs.
In addition, keeping security infrastructure up to date will not only help prevent facility theft from HC facilities but also promote safety for facility users, including employee and citizens.
Alternatives and Engagement:
Failure to maintain security infrastructure will prevent critical security updates and lead to security compromise and loss of compliance. Lack of equipment modernization will limit the County’s ability to secure facilities, property, staff, and citizens.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Multidirectional cameras |
300,000 |
9/2025 |
|
Door motor kits |
205,000 |
9/2025 |
|
Panic/Duress alerting devices |
150,000 |
9/2025 |
|
Misc. material hardware, cabling, strikes, Metal Detectors |
200,000 |
9/2025 |
|
Approx 6 network video recorders |
225,000 |
9/2025 |
|
Professional services - installation |
400,000 |
9/2025 |
|
Fisk cabling hardware cost |
300,000 |
9/2025 |
|
System Servers and database |
500,000 |
9/2025 |
|
Contingency |
250,000 |
|
|
FY25 authorization requested |
$2,530,000 |
|
|
Unencumbered balance to carry into FY25 |
- |
|
|
Incremental Authorization Requested |
$2,530,000 |
|
At this point, US is asking for authorization of $2,530,000 for FY25, CP allocation will be requested later when the PO is ready to be issued.
Alignment with Goal(s):
x Justice and Safety_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
3/14/2017 |
2.e.3 |
Request for approval of commercial paper funding for $1,065,000 |
|
1/9/2018 |
6.a.2 |
Request for approval of funding in the amount of $2,625,000 |
|
1/30/2018 |
4.f.1 |
Request for approval of commercial paper funding for $2,625,000 |
|
5/14/2019 |
6.a |
Request for approval of funding in the amount of $7,410,000 |
|
6/4/2019 |
4.e.2 |
Request for approval of commercial paper funding for $7,410,000 |
|
5/19/2020 |
4.f.7 |
Request for approval of commercial paper funding for $600,000 |
|
8/11/2020 |
4.c.2 |
Request for approval of commercial paper funding for $700,000 |
|
9/15/2020 |
4.e.2 |
Request for approval of commercial paper funding for $1,590,000 |
|
5/25/2021 |
21-2283 |
Request for approval of commercial paper funding for $2,085,000 |
|
3/22/2022 |
22-2027 |
Request for an additional incremental authorization of $2,090,000 for a total SFY22 authorization of $2,890,000 and commercial paper funding $1,000,000 |
|
6/14/2022 |
22-3515 |
Request for approval of commercial paper funding for $1,090,000 |
|
9/13/2022 |
22-5420 |
Request for an additional incremental authorization of $2,850,000, FY23 total authorization of $3,407,127 |
|
10/18/2022 |
22-6596 |
Request for approval of commercial paper funding for $500,000 |
|
4/4/2023 |
23-1972 |
Request for approval of commercial paper funding for $1,175,000 |
|
7/18/2023 |
23-3945 |
Request for approval of commercial paper funding $1,175,000 |
|
8/29/2023 |
23-4824 |
Request for an additional incremental authorization of $1,903,000 for FY24 |
|
10/10/2023 |
23-5837 |
Request for approval of commercial paper funding $1,500,000 for a total of $22,515,000 |
|
12/5/2023 |
23-7152 |
Request for approval of decrease commercial paper funding $1,000,000 for a net CP funding $21,515,000 |
|
2/27/2024 |
24-1115 |
Request for approval of commercial paper funding $1,405,000 |
Address: Multiple
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Total Current Budget |
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Total Funding Request |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: 10/8/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 9/10/2024
Department Approval by: Nemiah McGee, Senior Manager Public Safety Operations, 7/30/2024
OMB CIP Team Approval by: Amiel Chen, Manager-Capital Projects & Infrastructure, 9/10/2024
Commercial Paper Request (For OMB use only):Receiving Department: N/A Choose an item.
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management contact: N/A