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File #:
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24-5517
Version:
1
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Name:
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Type:
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Investment Memo
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Status:
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Passed
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On agenda:
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9/19/2024
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Final action:
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9/19/2024
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Title:
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Request for approval of a Final Investment Memo for the Pollution Control Services (PCS) Equipment Replacement and Additions project for an additional $2,130,000 for a FY25 authorization of $2,423,000.
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Department: Pollution Control Services
Department Head: Latrice Babin, PhD
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Pollution Control Services (PCS) Equipment Replacement and Additions
Project ID (if applicable): N2002
Vendor Legal Name (if applicable): Multiple Vendors
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Pollution Control
Incremental Authorization Requested: $2,130,000
Total Estimated Project Cost: $5,000,000 (FY25-FY27)
Request Summary:
title
Request for approval of a Final Investment Memo for the Pollution Control Services (PCS) Equipment Replacement and Additions project for an additional $2,130,000 for a FY25 authorization of $2,423,000.
end
Project Description:
Procure specialized up-to-date air monitoring, communications, emergency response, field monitoring, and lab equipment to expand laboratory testing capacity and build redundancy to ensure service continuity. The project procures specialized analytical equipment that will be able to perform new required tests, such as monitoring equipment for both air quality and water quality programs. As noted above, the court is only asked to approve FY2025 funding.
Project Scope:
The funding will replace equipment that had reached the end of its warranty, was deteriorating, and was no longer usable. This equipment will expand and fortify the lab, update the existing air monitoring network, and provide new communications, emergency response, and field team equipment.
The below tables show the status of requests for the second and third years of the five-year plan.
Table 1. Purchases started in FY2023, pending completion in FY2024.
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Division |
Equipment Name |
Equipment Description |
Cost ($) |
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Air Monitoring |
Generator and new A/C unit |
Equipment for RAAM |
$10,000 |
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Total |
$10,000 |
Table 2. Purchases started in FY2023 and no longer being pursued in FY2024. The funds were carried to FY24 and the items are no longer needed.
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Division |
Equipment Name |
Equipment Description |
Cost ($) |
|
Emergency Response |
HazMat ID Elite |
Hand-held solid and liquid chemical identifier |
$150,000 |
|
Lab |
Mercury Analyzer |
Monitoring of industrial outfall permit levels and Houston Ship Channel |
$60,000 |
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Total |
$210,000 |
Table 3. Requested purchases for FY2024.
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Division |
Equipment Name |
Equipment Description |
Cost ($) |
Status |
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Air Monitoring |
Sensit SPOD |
Two SPODS that will provide VOC measurements and serve as PM and Met sensor package for the Air monitoring trailer equipment. |
$14,000 |
Complete |
|
Air Monitoring |
SPOD Air Quality Sensor System |
Three SPOD sensor systems to ensure adequate inventory for QA colocations and continuity of operation. |
$21,000 |
Complete |
|
Air Monitoring |
Nitrogen Generator |
Two generators for the UASI Trailers that will alleviate the need for on board gas bottles and provide ultra-pure carrier gas. |
$24,000 |
Complete |
|
Air Monitoring |
Drone Ambient Air Sensor |
Ambient Air VOC sensor for drone |
$21,500 |
Pending |
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Emergency Response |
SPM Flex Bgas Detector |
Two Detectors that will Detect Hydrides, Mineral Acids, Oxidizers, Amines, Phosgene, Diisocyanates, Hydrazines, HCN, SO2, 03, H2O2 |
$22,000 |
Complete |
|
Emergency Response |
Rigaku CQL 1064nm |
To aide in the identification of unknown spills and chemicals in response to field complaints and ER calls |
$55,000 |
Complete |
|
Emergency Response |
Deployable Air Monitoring System |
Deployable air monitoring system that contains 4 monitors. These monitors can be placed downwind. They are similar to the handheld. They also come with a weather station that can be used in plume modeling. The sensors are interchangeable and come with PID, 02, SO2, LEL, Chlorine, Ammonia. EO sensors can also be substituted in place of chlorine, |
$66,000 |
Complete |
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Lab |
BOD Autosampler |
Will be used to analyze sample collection. |
$50,000 |
Pending |
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Lab |
Ion Chromatographer Discrete Analyzer |
Ensure continuous water monitoring capabilities especially during emergency events. |
$67,000 |
Pending |
|
Lab |
Liquid Nitrogen Tank |
Tank to hold liquid nitrogen. The lab currently goes through several 1L tanks in a week and regular delivery is hard. Also, it's a safety hazard to have multiple tanks sitting in the lab. |
$83,000 |
Not pursuing |
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Total |
$423,500 |
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Table 4. Purchases requested for FY2025.
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Division |
Equipment Name |
Equipment Description |
Units |
Cost ($) |
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Air |
Zero Air System Upgrade |
Provide contaminant free “zero air” to accommodate multiple tasks. Upgrade will provide additional contaminant free air needed to conduct multiple maintenance and calibration tasks simultaneously and relieve maintenance bottleneck caused by limited clean air supply. |
1 |
$6,000 |
|
Air |
Motorola APX 6000 XE Radios |
Provides capability for Executive, Water, ER and Air Monitoring Section staff to maintain contact with necessary PCS personnel during monitoring events. |
12 at $5,925 |
$71,100 |
|
Air |
Sensit SPODS |
Necessary for the expansion of the CAMP site (12 new sites) for VOC/Particulate monitoring |
13 at $7,000 each |
$91,000 |
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Air |
Entanglement Aroma EtO Column |
Enhancement of Ethylene Oxide detection capability |
1 |
$30,000 |
|
Air |
SPOD Development project |
Needed for project to construct and test a custom Sensor Pod prototype. Construction of our own SPODs would reduce maintenance cost by avoiding markup on replacement parts, allow us to customize CAMP SPODs to our needs, and allow us to enhance the weatherproofing of the SPOD design. If successful, PCS built SPODs could begin entering service in the CAMP network in FY ’26. |
1 |
$5,500 |
|
Air |
Air Monitoring Trailer customization |
Equipment and accessories for air monitoring operations in 2 trailers (1 new) |
1 |
$7,000 |
|
Air |
Original RAAM reconstruction |
Auxiliary diesel tank and internal generator compartment |
1 |
$200,000 |
|
Air |
RAAM- Leman - Model Nitro station 50RC |
Nitrogen generator utilized to calibrate Entanglement AROMA-TOX |
1 |
$10,000 |
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Air |
RAAM- Entanglement AROMA-TOX |
Dual cavity ring down system analyzer utilized for primary ambient air operations. |
1 |
$265,000 |
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Air |
RAAM- Weather station + tower |
Provides ambient weather data. |
1 |
$5,000 |
|
Air |
RAAM- Particulate Sensor |
Provides mobile particulate measurement |
1 |
$5,000 |
|
Air |
RAAM- Networking |
IT network equipment and installation |
1 |
$8,000 |
|
Air |
RAAM- Vehicle + Customization and Assembly |
Large vehicle, generator/battery bank, AC, custom installation, Aux Diesel tank, internal generator compartment, and racks |
1 |
$502,400 |
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Air |
RAAM- FLIR Griffin |
Portable GCMS |
1 |
$140,000 |
|
Air |
RAAM- GasFind IR |
VOC detection IR Camera |
1 |
$150,000 |
|
Air |
RAAM- DJI Matrice 300 Drone and Scentroid DR2000 Flying Lab Kit |
For measurement of pollutants in elevated plumes |
1 |
$31,000 |
|
Lab |
ICP/MS System Perkin Elmer |
Replacement of aging (16 years) and failing system. The new equipment will increase the lab's efficiency and accuracy with better technology. |
1 |
$240,000 |
|
Lab |
ICP/MS Sample prep system |
Automation of ICP/MS sample preparation, avoiding human error and automating dilutions without human intervention. Higher throughput by quicker sample preparation and loading into the MS. |
1 |
$70,000 |
|
Lab |
8270 Soil extractor |
Provides the ability to expand the lab's capabilities to analyze both soil and water by method 8270. |
1 |
$94,000 |
|
Lab |
Solid grinder |
Will increase lab capabilities for both 8270 & Oil and grease |
1 |
$5,500 |
|
Lab |
N2 Evaporators |
To complete the Semi-volatiles extraction and preparation process. Semi-volatiles cannot be processed completely without the evaporator. Necessary for Semi-volatiles plus Oil and Grease sample preparation and extraction processes. |
2 at $19,000 each |
$38,000 |
|
Lab |
Oil and Grease extraction system (water) |
Increase in analytical capability, one system for water |
1 |
$73,000 |
|
Lab |
Oil and Grease extraction system (Soil) |
Increase in analytical capability, one system for soil |
2 at $42,000 each |
$84,000 |
|
Lab |
BOD Incubator |
Needed for increase in BOD/CBOD sample collection and analysis |
1 |
$10,000 |
|
Lab |
Oven for Wet Chem |
Increased TSS/TDS sample analysis throughput |
1 |
$8,000 |
|
Lab |
Ultra Zero Grade Air Generator |
Would pay for itself in less than two years and eliminate the use of most cylinders, cutting the cost of delivery, hazmat fees, and cylinder rentals. Also increases the safety measures for the lab operations. The systems are scalable, enabling the lab to add modules as capabilities expand. Needed for the operation of the existing TOC and/or newer system. Generates a constant on demand supply TOC grade zero Air. Can supply two systems |
1 |
$9,000 |
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Lab |
Complete Nitrogen Gas Generator - Extraction Lab |
For extractions lab, replaces nitrogen at existing and upcoming 8270 sample extraction system N2 blow down sample prep evaporator; plus, Oil & Grease systems. |
2 at $15,000 each |
$30,000 |
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Lab |
N2 Tower (Zero Grade Nitrogen)-Volatiles |
Replaces the use of Zero Grade N2 for four systems in the volatiles Lab #1 |
1 |
$7,500 |
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Lab |
FID Tower (Hydrogen Gas/Zero Air) Volatiles room |
Replaces the use of H2, and Zero Air cylinders. Carrier gas grade H2 for future switch. Scalable to cover multiple systems |
1 |
$25,000 |
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Lab |
FID Tower (Hydrogen Gas/Zero Air) semi-volatile room |
Replaces the use of H2, and Zero Air cylinders. Carrier gas grade H2 for future switch. Scalable to cover multiple systems. The gas generators would pay for themselves in less than two years and eliminate the need for most cylinders, reducing the cost of delivery, hazmat fees, and cylinder rentals. Plus increases the safety measures for the lab operations. The systems are scalable, allowing for additional growth and capabilities. |
1 |
$18,500 |
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Lab |
N2 Tower (Zero Grade Nitrogen)-for 6-PPD-Quinone analysis (Extraction & evaporation) |
Replaces the use of Zero Grade N2 for four systems, extends capability for 8270 and Oil and Grease extractors and evaporators. |
1 |
$7,500 |
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Lab |
Shimadzu TOC |
Increase the capabilities by shortening the analytical cycle from 30 minutes to approximately 10 minutes, automates steps of the analysis. |
1 |
$50,000 |
|
Lab |
Accelerated Technology System |
Automate temperature readings for refrigerators, freezers, incubators etc., including weekends. Will alarm if temperature out of range |
1 |
$15,000 |
|
Lab |
BOD sample preparation and analysis system |
Provides automation of the BOD analysis, with minimum human intervention and increased throughput ensuring compliance with certification. |
1 |
$111,000 |
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Total |
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$2,423,000 |
There might be changes in the County's needs that results in minor operational changes for the project throughout the Fiscal Year, but the overall scope will remain the same and any additional authorization would go through Commissioners Court approval.
Justification:
This project ensures that PCS staff have up-to-date equipment and can expand capabilities in protecting the environment and communities throughout Harris County. The Emergency Response, Air Monitoring and Laboratory Services sections, respectively, continuously use this equipment to perform air monitoring services and process samples, including air, water, solid waste, and unknown samples related to routine monitoring and investigative cases. It is necessary to replace the equipment when it is no longer covered by a maintenance contract and cannot be sufficiently maintained or properly calibrated to ensure optimal efficiency and defensible data.
Alternatives and Engagement:
Due to the existing equipment's age, condition, and use, Pollution Control will continue to have equipment requirements. The requested equipment is specialized analytical equipment unique to conducting emergency response, air monitoring services and sample analysis, including air, water, solid waste, and unknown samples related to routine monitoring and investigative cases. If the request is not funded, PCS cannot perform proper air monitoring services, and laboratory services will be outsourced. It is most efficient and cost effective for laboratory services to be conducted in-house for continuity of process and ability to defend data in enforcement cases.
Anticipated Project Expenditures and Timeline:
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Scope of Work for FY25 |
Estimated Cost |
Estimated Completion |
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Zero Air System Upgrade |
$6,000 |
1st Quarter FY25 |
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Motorola APX 6000 XE Radios |
$71,100 |
1st Quarter FY25 |
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Sensit SPODS |
$91,000 |
1st Quarter FY25 |
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Entanglement Aroma EtO Column |
$30,000 |
1st Quarter FY25 |
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SPOD Development project |
$5,500 |
1st Quarter FY25 |
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Air Monitoring Trailer customization |
$7,000 |
1st Quarter FY25 |
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ICP/MS System Perkin Elmer |
$240,000 |
2nd Quarter FY25 |
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ICP/MS Sample prep system |
$70,000 |
2nd Quarter FY25 |
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8270 Soil extractor |
$94,000 |
2nd Quarter FY25 |
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Solid grinder |
$5,500 |
2nd Quarter FY25 |
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N2 Evaporators |
$38,000 |
2nd Quarter FY25 |
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Oil and Grease extraction system (water) |
$73,000 |
2nd Quarter FY25 |
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Oil and Grease extraction system (Soil) |
$84,000 |
3rd Quarter FY25 |
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BOD Incubator |
$10,000 |
3rd Quarter FY25 |
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Oven for Wet Chem |
$8,000 |
3rd Quarter FY25 |
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Ultra Zero Grade Air Generator |
$9,000 |
3rd Quarter FY25 |
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Complete Nitrogen Gas Generator - Extraction Lab |
$30,000 |
3rd Quarter FY25 |
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N2 Tower (Zero Grade Nitrogen)-Volatiles |
$7,500 |
3rd Quarter FY25 |
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FID Tower (Hydrogen Gas/Zero Air) Volatiles room |
$25,000 |
3rd Quarter FY25 |
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FID Tower (Hydrogen Gas/Zero Air) semi-volatile room |
$18,500 |
3rd Quarter FY25 |
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N2 Tower (Zero Grade Nitrogen)-for 6-PPD-Quinone analysis (Extraction & evaporation) |
$7,500 |
3rd Quarter FY25 |
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Shimadzu TOC |
$50,000 |
4th Quarter FY25 |
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Accelerated Technology System |
$15,000 |
4th Quarter FY25 |
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BOD sample preparation and analysis system |
$111,000 |
4th Quarter FY25 |
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RAAM- Vehicle + Customization and Assembly |
$502,400 |
4th Quarter FY25 |
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RAAM- FLIR Griffin |
$140,000 |
4th Quarter FY25 |
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RAAM- GasFind IR |
$150,000 |
4th Quarter FY25 |
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RAAM- DJI Matrice 300 Drone and Scentroid DR2000 Flying Lab Kit |
$31,000 |
4th Quarter FY25 |
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Original RAAM reconstruction |
$200,000 |
4th Quarter FY25 |
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RAAM- Leman - Model Nitro station 50RC |
$10,000 |
4th Quarter FY25 |
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RAAM- Entanglement AROMA-TOX |
$265,000 |
4th Quarter FY25 |
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RAAM- Weather station + tower |
$5,000 |
4th Quarter FY25 |
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RAAM- Particulate Sensor |
$5,000 |
4th Quarter FY25 |
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RAAM- Networking |
$8,000 |
4th Quarter FY25 |
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Total planned FY25 expenditures |
$2,423,000 |
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Unencumbered existing project balance to carry into FY25 |
($293,000) |
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Total |
$2,130,000 |
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While we expect to spend and encumber of $2,423,000 in FY25, we plan to carry over $293K of unencumbered project balance remaining from FY24 to FY25. An incremental authorization of $2,130,000 is requested. CIP will be requested at a later date, as needed.
There might be changes in the County’s needs that results in minor operational or purchasing changes for the project throughout the Fiscal Year, but the overall scope will remain the same and any additional authorization would go through Commissioners Court approval.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
X Environment
X Governance and Customer Service
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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9/10/2019 |
212 |
Project Authorization |
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12/3/2019 |
4d3 |
CP Funding Allocated |
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1/28/2020 |
4h2 |
CP Funding Allocated |
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3/9/2021 |
21-718 |
Project Authorization |
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3/30/2021 |
21-1009 |
CP Funding Allocated |
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5/11/2021 |
21-2180 |
Project Authorization |
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5/25/2021 |
21-2414 |
CP Funding Allocated |
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8/10/2021 |
21-3789 |
CP Funding Allocated |
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9/28/2021 |
21-5000 |
CP Funding Allocated |
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12/14/2021 |
21-6707 |
CP Funding Allocated |
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1/4/2022 |
22-0061 |
Bid Awarded |
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1/25/2022 |
22-0647 |
CP Funding Allocated |
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3/8/2022 |
22.05 |
Request for approval of commercial paper funding for Pollution Control for the Pollution Control Services (PCS) Equipment Replacement and Additions project in the additional amount of $125,000 for a total CP funding of $2,270,000. |
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10/25/2022 |
22.19 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Pollution Control Renovation project in the additional amount of $2,170,000 for a total CP funding of $6,275,000. |
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7/18/2023 |
23.10 |
Request for approval of commercial paper funding for Pollution Control for the Pollution Control Services (PCS) Equipment Replacement and Additions project in the additional amount of $275,000 for a total CP funding of $2,545,000. |
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3/26/2024 |
24.08 |
Request for approval of commercial paper funding for Pollution Control for the Pollution Control Services (PCS) Equipment Replacement and Additions project in the additional amount of $220,000 for a total CP funding of $2,765,000. |
Address: 101 South Richey Suite H Pasadena, TX 77506
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
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Total Additional Budget Request |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: 9/19/2024
Anticipated Implementation Date (if different from Court date): 10/1/2024
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 8/15/2024
Department Approval by: Dr. Latrice Babin, August 20, 2024
OMB CIP Team Approval by: Amiel Chen, Manager - Capital Projects & Infrastructure, 8/15/2024
Commercial Paper Request (For OMB use only):
Receiving Department: Choose an item.
Project PeopleSoft ID:
CP Series Description:
OMB Financial Management contact:
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