Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Housing and Community Development
Secondary Department Head/Elected Official: Thao Costis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 200226
Vendor/Entity Legal Name (if applicable): V & M Contractors LLC dba Paperwork Consulting
MWBE Contracted Goal (if applicable): 29%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with V & M Contractors LLC dba Paperwork Consulting for disaster recovery construction management and labor standards monitoring services for the Housing and Community Development Department (Task 2) for the period of November 24, 2025 - November 25, 2026, at a cost of $500,000 (200226), MWBE Contracted Goal: 29%, MWBE Current Participation: 100%.
end
Background and Discussion:
Approval of Renewal One (1) for a term of August 31, 2025 - June 30, 2026, of the Agreement between Harris County and V&M Contractors LLC DBA Paperwork Consulting and AGCM, Inc. This renewal facilitates the vendor’s continuing monitoring of Section 3 and Davis-Bacon & Related Acts (DBRA) labor compliance for multi-family affordable housing projects and single-family new construction projects and works closely with the Department of Economic Equity and Opportunity.
Expected Impact:
Allows the Affordable Housing Rental Program to finish compliance on the remaining projects.
Alternative Options:
N/A
County Strategic Plan Goal: 6. Help residents achieve housing stability.
County Strategic Plan Objective: U: Build and preserve affordable housing, particularly for low-income families.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/8/24 |
272 |
Renewal No. 3 |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Grant |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Grant |
|
|
$ |
|
|
Local Match Source - Additional Budget Request: Grant |
$ |
$500,000 |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$500,000 |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/16/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Disaster Recovery related item
Contact(s) name, title, department: Sam Borders, Director of Multi-Family Housing Development, Harris County Housing & Community Development, Nancy Garcia, HC Purchasing
Attachments (if applicable): Letter