Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Library
Secondary Department Head/Elected Official: Edward Melton
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): SHI Government Solutions, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a State of Texas Department of Information Resources (DIR) Cooperative Contract award on the basis of low quote and that the County Judge execute an addendum to an agreement with SHI Government Solutions, Inc. in the amount of $394,389 for Microsoft licenses for the Public Library through September 30, 2026 with two (2) one-year renewal options, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
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Background and Discussion:
N/A
Expected Impact:
The approval of this contract will enable HCPL to continue business operations including word processing, email, Sharepoint, Teams, Excel, using the Windows operating system for staff and public computing, and the business servers that power business operations including STARS access. This is a replacement for term contract #1832 for Microsoft Licenses for the Harris County Public Library System. HCPL utilizes this term contract for all Microsoft products essential for business operations and provision to the public.
Alternative Options:
HCPL used to use a CDWG contract that expired but the County still has a contact with SHI to leverage.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: M: Ensure that Harris County remains the best place in the region to start and grow a business, with a focus on equitable economic growth.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): K4: Expand adult literacy programs.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Agenda Item # |
Action Taken |
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Location: N/A
Address (if applicable): 5749 South Loop East Highway, Houston, TX 77033
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Microsoft Licenses for the Harris County Public Library |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$394,389 |
$394,389 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$394,389 |
$394,389 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$394,389 |
$394,389 |
$ |
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Grants – Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget:
Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request:
Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/18/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Ty Beauchamp, IT Division Director, Public Library; Gustavo Castillo, Buyer, Purchasing
Attachments (if applicable): Letter, Addendum