Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 200236
Vendor/Entity Legal Name (if applicable): Aftermath Disaster Recovery, Inc. (Primary); DRC Emergency Services, LLC (Secondary)
MWBE Contracted Goal (if applicable): 19%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval to extend a contract with Aftermath Disaster Recovery, Inc. (Primary) and DRC Emergency Services, LLC (Secondary) for emergency response for storm debris removal and disposal services for the Flood Control District for the period of November 1, 2025 - December 31, 2025, with no increase in pricing (200236), MWBE Contracted Goal: 19%.
end
Background and Discussion:
The Emergency Response for Storm Debris Removal and Disposal for the Harris County Flood Control District provides complete debris removal and disposal services for the District after a large debris generating event such as a tropical storm, hurricane, or flood.
Expected Impact:
Debris quantities generated after a large-scale natural disaster are in excess of the quantities that can be handled by our existing full-service contracts and In-house labor resources. The debris is often located in the bottoms of flood control channels and can only be accessed by a water-based operation. The Emergency Response for Storm Debris Removal and Disposal contract allows for the activation of these services after a large-scale natural disaster to ensure the timely removal of debris and the return of our flood control infrastructure to full operation.
Alternative Options:
An alternative option would be to eliminate the contract and have the services limited to in-house and full-service contract operational capacities. This would slow the debris removal timeline considerably and would also likely result in a higher overall cost to the County.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): R3: Strengthen the County’s emergency response function.
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/26/2021 |
238 |
Renewal 1 approved for the term 10/27/2021 – 10/26/2022 |
|
08/02/2022 |
199 |
Renewal 2 approved for the term 11/01/2022 – 10/31/2023 |
|
10/31/2023 |
257 |
Renewal 3 approved for the term 11/01/2023 – 10/31/2024 |
|
08/06/2024 |
274 |
Renewal 4 approved for the term 11/01/2024 – 10/31/2025 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Emergency Response for Storm Debris Removal and Disposal Services for the Harris County Flood Control District |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$ |
$1,397,760.00 |
$1,397,760.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$1,397,760.00 |
$1,397,760.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$1,397,760.00 |
$1,397,760.00 |
$ |
|
Grants – Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget:
Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request:
Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/18/2025
Anticipated Implementation Date (if different from Court date): 11/1/2025
Emergency/Disaster Recovery Note: Disaster Recovery related item
Contact(s) name, title, department: Nicolas Griffin, Facilities Maintenance Department Manager, Flood Control; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable): Letter