Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210270
Vendor/Entity Legal Name (if applicable): Seril Inc. dba Houston Grotech
MWBE Contracted Goal (if applicable): 11%
MWBE Current Participation (if applicable): 11.8%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Seril Inc. dba Houston Grotech for lawn care and landscape maintenance at various locations for Building Operations Services for the period of June 14, 2025 - June 13, 2026, at a cost of $955,040, and for the County Clerk to execute any applicable bonds to be received (210270), MWBE Contracted Goal: 11%, MWBE Current Participation: 11.8%.
end
Background and Discussion:
Job No 21/0270 landscaping maintenance contract responsible for maintaining the appearance and the grounds maintenance in Harris County Regions 1,2,3,4. The Contract was awarded on June 14th, 2022. The
maintenance described in this contract shall consist of, weeding, mowing, trimming, edging, pruning, fertilizing, repairing of erosion, preventing diseases, controlling pest infestations, trash removal and maintaining a manicured appearance.
Expected Impact:
This agreement with this vendor will ensure lawns and landscaping are properly maintained.
Alternative Options:
There are no alternative options as Building Operations Services does not have in-house landscaping capabilities.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
06/14/2022 |
209 |
Award approved for term 06/14/2022 - 06/13/2023 |
|
11/15/2022 |
279 |
Amendment approved for term 06/14/2022 - 06/13/2023 |
|
04/04/2023 |
250 |
Renewal 1 approved for term 06/14/2023 - 06/13/2024 |
|
6/4/2024 |
325 |
Renewal 2 approved for term 06/14/2024 - 06/13/2025 |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Lawn Care and Landscape Maintenance at Various Locations for Harris County Facilities & Property Maintenance |
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
|
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/22/2025
Anticipated Implementation Date (if different from Court date): 6/14/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Debjani Chakravarty, Director, Contracts & PMO, Office of the County Engineer, Sheila Rodriguez, Buyer, Purchasing
Attachments (if applicable): Letter