Primary Department: Housing and Community Development
Primary Department Head/Elected Official: Thao Costis, Executive Director
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): D2017-088; HAY Center Campus
Vendor/Entity Legal Name (if applicable): Arch-Con Corporation
MWBE Contracted Goal (if applicable): 35%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by Housing and Community Development for approval of partial release of retainage in the amount of $500,000.00 to Arch-Con Corporation for 3131 Gulf Freeway (The Hay Center), Houston TX 77003 - New Construction - 2020, Job No. 220335, UPIN 21035MF1PA01, Precinct 1, MWBE Contracted Goal: 35%.
end
Background and Discussion:
This project includes new construction of two buildings and site development on a 3.268-acre site at 3131 Gulf Freeway. The residential building is a three story 50-unit building for youth aging out of foster care with community space, kitchen, a small gym, a business center, and private study rooms. The other building is a one-story commercial building for wrap-around services, including huddle/meeting rooms, a computer lab, life skills training rooms, administrative offices, administrative and building support. The two buildings are connected by a covered walkway. Site development includes underground detention below surface parking and outdoor landscaped areas.
Expected Impact:
Partial release of retainage will allow the general contractor to fund their self, subcontractors, and suppliers for services, labor, and materials already provided so that their operations can continue to finish the work.
Alternative Options:
Not approving would result in delays in the project being completed.
County Strategic Plan Goal: 6. Help residents achieve housing stability.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): W2: Increase stock of permanent supportive housing.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/13/2022 |
P.47 395 |
[Purchasing] Request for approval of an award on the basis of only bid to Arch-Con Corporation in the amount of $23,356,200 for construction for a new service and residential buildings at the HAY Center Foundation in Precinct 1, and for the County Clerk to execute any applicable bonds to be received (220335), MWDBE Contracted Goal: 35% |
|
9/19/2023 |
#20 |
[Community Services Department] Request for approval of change orders 1, 2, 3, and 4 for the HAY Center Project and to increase the construction contract with ARCH-Con Corporation from $23,356,200 to $23,879,532.01. |
|
1/30/2024 |
#25 |
[Housing and Community Development] Request for approval of change orders 5,6,7,8,9,10,11,12,12,14 and 15 for the HAY Center Project and to increase the construction contract with Arch-Con Corporation from $23,879,532.01 to $24,050,607.34, MWDBE Contracted Goal: 35%. |
|
8/27/2024 |
p.19; 173 |
[Housing and Community Development] Request for approval of change orders 16, 17, 18, 19, 20, 21, 22 and 23 for the HAY Center Project and to increase the construction contract with Arch-Con Corporation from $24,050,607.34 to $24,182,716.04, MWDBE Contracted Goal: 35%. |
|
8/27/2024 |
p.19; 174 |
[Housing and Community Development] Request for approval of change orders 24, 25, 26, 27, and 28 for the HAY Center Project and to increase the construction contract with Arch-Con Corporation from $24,182,716.04 to $24,230,610.76. |
|
11/12/2024 |
p.17; 148 |
[Housing and Community Development] Request for approval of change order 29 for the HAY Center Project and to increase the construction contract with Arch-Con Corporation from $24,230,610.76 to $24,305,044.95, adding 48 calendar days, MWDBE Contracted Goal: 35%. |
|
11/12/2024 |
p.17; 149 |
[Housing and Community Development] Request for approval of change order 30 for the HAY Center Project and to increase the construction contract with Arch-Con Corporation from $24,305,044.95 to $25,680,166.94, adding 42 calendar days, MWDBE Contracted Goal: 35% |
|
3/27/2025 |
p.29; 244 |
[Housing and Community Development] Request for approval of change order 31 for the HAY Center Project and to increase the construction contract with Arch-Con Corporation from $24,804,195.25 to $24,805,422.18 |
|
5/8/2025 |
p. 47; 393 |
[Engineering] Transmittal by the Office of the County Engineer of a substantial completion certificate with Arch-Con Corporation, in connection with 3131 Gulf Freeway (The Hay Center), Houston TX 77003 - New Construction - 2020, Job No. 22/0335, UPIN 21035MF1PA01, Precinct 1. |
|
6/12/2025 |
p.16; 133 |
[Housing and Community Development] Request for approval of a third amendment to an agreement with Harris County Resources for Children and Adults to extend the construction completion date and adjust the budget line-items to utilize unused line-items making no changes to the overall funding amounts for the HAY Center project. |
|
6/12/2025 |
p.16; 134 |
[Housing and Community Development] Request for approval of Change In Contract-8 (CIC-8) for the HAY Center Project and to increase the construction contract with Arch-Con Corporation from $24,805,422.18 to $24,834,599.65 and adding 0 calendar days. |
Location:
Address (if applicable): 3131 Gulf Freeway, Houston, Texas 77003
Precinct(s): Precinct 1
|
Fiscal and Personnel Summary |
|
Service Name |
Multifamily Housing |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other |
$ |
$500,000.00 |
$500,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$500,000.00 |
$500,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$500,000.00 |
$500,000.00 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: ARPA related item
Contact(s) name, title, department: Sam Borders, Director, Multi-Family Housing Development, Harris County Housing & Community Development Department
Attachments (if applicable): Contractor’s Pay Application #22