Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240308
Vendor/Entity Legal Name (if applicable): Sago Solutions LLC (Primary); P-Ville Incorporated (Secondary)
MWBE Contracted Goal (if applicable): 10.40%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Sago Solutions LLC (Primary) and P-Ville Incorporated (Secondary) for mowing and various maintenance services for the Northwest region for the Flood Control District for the period of December 1, 2025 – November 30, 2026, at a cost of $1,550,000, and for the County Clerk to execute any applicable bonds to be received (240308), MWBE Contracted Goal: 10.40%, MWBE Current Participation: 100%.
end
Background and Discussion:
Mowing and Various Maintenance Services for the Northwest Region for the Harris County Flood Control District
Expected Impact:
N/A
Alternative Options:
N/A
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
09/19/2024 |
403 |
Advertisement approved |
|
11/12/2024 |
246 |
Award approved for term 12/01/2024 - 11/30/2025 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Mowing and Various Maintenance Services for the Northwest Region for the Harris County Flood Control District |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$ |
$1,550,000.00 |
$1,550,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$1,550,000.00 |
$1,550,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$1,550,000.00 |
$1,550,000.00 |
$ |
|
Grants – Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget:
Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request:
Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/18/2025
Anticipated Implementation Date (if different from Court date): 12/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Kory Nickell, Coord, Turf Establishment, Harris County Flood Control District; Nicolas Griffin, FMT Manager, Harris County Flood Control District; Lyndsey Bars, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter