Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240362
Vendor/Entity Legal Name (if applicable): Chaves Brothers Management, LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of low bid to Chaves Brothers Management, LLC in the amount of $89,000 for electric forklifts for the Flood Control District (240362), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
end
Background and Discussion:
The Harris County Flood Control District received two grants from the Texas Commission on Environmental Quality (TCEQ) Texas Volkswagen Environmental Mitigation Program (TxVEMP). One grant was to replace the older Michael Talbott Service Center diesel engine equipment with new all electric equipment and expand the Michael Talbott Service Center’s existing onsite refueling infrastructure by adding solar panels. This grant amount was $546,739. The other grant was to replace the older South Service Center diesel engine equipment with new all electric equipment and expand the South Service Center’s existing onsite refueling infrastructure by adding solar panels. This grant amount was $267,632.
The Forklift portions of the two grants were combined into a single project. Approval to award the purchase of two electric forklifts to Chaves Brothers based on low bid is requested.
The Solar Panel portions of the two grants were combined into a single project (240333) which has been advertised, with bids were received 12/16/24 and an Award Approval request is planned for the 2/06/25 Commissioners Court agenda.
Expected Impact:
The project benefits include reduced pollution from the Michael Talbott Service by approximately 2,390 tons/year of greenhouse gases and from the South Service Center by approximately 850 tons/year of greenhouse gases.
Alternative Options:
Older diesel equipment could be replaced, and solar panels installed over time as funds become available through the annual budget request process.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: T: Reduce GHG emissions from County operations by 40% by 2030.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Grant |
$ |
$89,000 |
$89,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$89,000 |
$89,000 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 1/9/2025
Anticipated Implementation Date (if different from Court date): 1/9/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Roderick Dixon, Financial & Administration Support Services Manager,
Harris County Flood Control District; Luke Herdrich, Senior Buyer, Purchasing
Attachments (if applicable): Letter