Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Surety
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Multiple Vendors
MWBE Contracted Goal (if applicable): Exempt
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements with multiple vendors for various industrial, technology, medical products and services, and/or groups of publications for Harris County for the period of April 1 - December 31, 2026, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
Approval of extensions for certain vendors awaiting verifications was approved on the 12.18.25 agenda. The term approved was for January 1 - March 31, 2026. This request covers the remaining 2026 calendar year.
Expected Impact:
The Office of the Harris County Purchasing Agent has confirmed the sole source exemption
Alternative Options: N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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12.18.25 |
30 |
Approval of extensions for certain vendors awaiting verifications; term was approved for January 1 - March 31, 2026. |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Total Existing Budget |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Total Additional Budget Request |
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Total Funding Sources |
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Grants - Proposed Budget (For Grants Items only) |
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No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
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$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
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$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 3/19/2026
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Tiffany Harris, Compliance Manager, Purchasing
Attachments (if applicable): Letter, vendors list