Department: County Engineer
Department Head: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Annex Facilities Security Upgrades Countywide
Project ID (if applicable): MF0ZM
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $4,574,000
Total Estimated Project Cost: $27,000,000 (FY25-29)
Request Summary:
title
Request for approval of a Final Investment Memo for the Annex Facilities Security Upgrades Countywide project (continuous) for an incremental authorization of $4,574,000 for a total FY2025 authorization of $5,074,000.
end
Project Description:
This is a continuous lifecycle management project to implement security upgrades at Annex facilities throughout the County. These upgrades might include the installation of cameras, card readers, or alarm systems. This project may also install panic buttons and bullet-resistant barriers. These Annex security upgrades are intended to provide enhanced facility security, as well as identify and address all required repairs and/or replacements of existing security systems in County facilities that are currently being maintained by HCED - Building Operations Services.
Project Scope:
Annex Facilities Security Upgrades is a Countywide Program within HCED’s Capital Improvement Plan for asset/equipment replacement and major upgrade projects. This year HCED continues to perform security upgrades to include ballistic material, Countywide fencing installations, downtown security camera system replacement/upgrades, countywide card reader installation to include high-security Trilogy lock replacements, replacement/upgrading high-security/high-wear locks, gate controllers, and intercom systems at correctional facilities, courthouses, and multiuse facilities.
There might be changes in the County’s needs that result in minor operational changes for the project throughout the Fiscal Year, but the overall scope will remain the same, and any additional authorization would go through Commissioners Court approval.
Justification:
Security is critical to both the safety and peace of mind of County employees and visitors to County facilities. Security systems must be regularly maintained and upgraded to meet the ever-changing advancements in technology. These enhancements may also be necessary to meet code requirements. The main technological components of facility security systems are cameras and card readers. These tools document who enters and leaves the facility. This has practical administrative uses but is also useful in an emergency to quickly identify who may or may not be in the building. These enhanced security system components can represent cost savings by reducing the number of on-site personnel needed to secure a facility. Visible security cameras are a proven deterrent to costly vandalism and theft. Facility security also includes protective materials and features. These protect people within the facility by providing a physical barrier between occupants and dangers.
HCED continues to experience the effects of previous years’ inflation regarding materials and labor for construction projects. Although inflation for costs of materials and labor is expected to increase at historical averages in FY2025, the increases from previous years are expected to remain.
Alternatives and Engagement:
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
FY25 Projected Estimates |
Estimated Completion |
|
Downtown Building Security Camera System |
$778K |
FY25 |
|
1111 Fannin - Security Upgrade |
$133K |
FY25 |
|
Annex 10 - Bay Area Annex - 16603 Buccaneer Ln, JP 8-2 Ballistic material installation (rollover project) |
$500K |
FY25 |
|
Annex 17 - Cypresswood Courthouse - 6831 Cypresswood Dr, JP 4-1 Ballistic material installation (rollover project) |
|
Complete |
|
Annex 2 - Fire Station - 1302 Preston, JP 1-2 Ballistic material installation (rollover project) |
$800K |
FY25 |
|
Annex 8 - Clinton F. Greenwood Courthouse - 701 W Baker Rd, JP 3-2 Ballistic material installation (rollover project) |
|
Complete |
|
Annex 53 - Administration Bldg., Constable Pct. 1 Ballistic security upgrades |
|
Complete |
|
Annex 38 - Antoine WIC Center - 5815 Antoine - New Fencing and Gate Project to secure new vulnerabilities found at this location |
$230K |
FY25 |
|
Annex 39 - Lockwood Annex - 333 Lockwood Dr. - Security upgrades to include Ballistic Materials and Renovations |
$345K |
FY25 |
|
Annex 84 - 1111 Fannin - 1111 Fannin - Security upgrades include access controls and cameras |
|
Complete |
|
330 Meadowfern - Security upgrades include access controls and cameras |
$288K |
FY25 |
|
Household Hazardous Waste (HHW) Collection Facility - 6900 Hahl Road - Modular Trailer relocation from Riverside 3204 Ennis to Region 4 HQ. Trailer disconnects, transport, reconnect. New fencing and access gates, new blacktop |
|
Complete |
|
Annex 31 - Mickey Leland Annex - 7300 N. Shepherd Dr., JP 1-1Security upgrades to include Ballistic Materials and Renovations |
$500K |
FY25 |
|
Annex 4 - John Phelps Courthouse - 101 S. Richey - Security upgrades to include Ballistic Materials and Renovations |
$500K |
FY25 |
|
Annex 14 - Southeast Annex - 5737 Cullen Blvd. - Security upgrades to include Ballistic Materials and Renovations |
$500K |
FY25 |
|
Youth Village - 210 J.W. Mills, Seabrook TX. Security arm at the facility with a gate of remote control /badge access/ camera system |
$500K |
FY25 |
|
Total planned FY25 expenditures |
$5,074K |
|
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Unencumbered existing project balance to carry into FY25 |
$(500K) |
|
|
Total |
$4,574K |
|
Note: Certain work packages will be completed after the end of FY25, but purchase orders will need to be encumbered in FY25 to ensure on-time delivery & installation, and thus are included in the total incremental ask. Final individual project cost increases from FY25 are due to the County efforts to improve security within workplace and correctional facilities and properties.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
5/1/2018 |
1.q |
$1.5M authorization |
|
8/22/2018 |
4.g |
$1.5M CP allocation |
|
7/14/2020 |
1.n.1 |
$1M authorization in CIP |
|
7/28/2020 |
1.i |
$1M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Annex Facilities Security Upgrades Countywide, pages 281 and 282 ($1M authorization for FY21-22) |
|
8/24/2021 |
94 |
$25K CP reduction |
|
3/8/2022 |
104 |
Request for approval of a Final Investment Memo for the Annex Facilities Security Upgrades Countywide project for an additional $1,684,000 for a SFY 22 authorization of $1,900,000 for HCED and request for approval of commercial paper funding for Engineering for the project in the additional amount of $1,115,000 for a total of $3,825,000. (p.13). |
|
12/13/2022 |
82 |
Request for approval of a Final Investment Memo for the Annex Facilities Security Upgrades Countywide project (continuous) for an additional incremental authorization of $4,172,000 for a total FY23 authorization of $5,910,000. 22-7751. |
|
5/16/2023 |
23.07 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Annex Facilities Security Upgrades Countywide project in the additional amount of $75,000 for a total CP funding of $3,900,000. |
|
8/29/2023 |
23.15 |
Request for approval of a Final Investment Memo for the Annex Facilities Security Upgrades Countywide project (continuous) for an additional incremental authorization of $2,379,000 for a total FY24 authorization of $3,068,000. |
|
6/4/2024 |
24.16 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Annex Facilities Security Upgrades Countywide project in the additional amount of $1,700,000 for a total CP funding of $5,600,000 |
Address: Countywide
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Anticipated Court Date: 09/19/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 7/19/2024
Department Approval by: Rosalie Brockman. Director - Building Resiliency & Sustainability Operations
OMB CIP Team Approval by: Wanwei Tang, Analyst - Capital Projects and Infrastructure, 8/12/24
Commercial Paper Request (For OMB use only):
Receiving Department: Choose an item.
Project PeopleSoft ID:
CP Series Description:
OMB Financial Management contact: