Primary Department: Commissioner, Precinct 4
Primary Department Head/Elected Official: Commissioner, Lesley Briones
Managing Department: Commissioner, Precinct 4
Managing Department Head/Elected Official: Commissioner, Lesley Briones
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 4 Bayland Audiovisual Upgrades
Project ID (if applicable): BAYLAND_AUDVIS
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $220,000
Total Estimated Project Cost: $220,000
Request Summary:
title
Request for approval of a Final Investment Memo for the Precinct 4 Bayland Audiovisual Upgrades project, for an initial amount of $220,000 and request for approval of commercial paper funding in the amount of $220,000.
end
Project Description:
This project upgrades the audiovisual technology throughout Bayland Community Center, modernizing the Auditorium, Room 6/7/8, and the Annex to support flexible programming, presentations, and events. The Auditorium will feature a 120-inch main screen, dual 85-inch side displays, ceiling speakers, Bluetooth audio, wireless microphones, and a ClickShare system, replacing its outdated audio setup with a fully integrated AV system. Room 6/7/8 will receive a short-throw projector with a rollable screen, Bluetooth-enabled ceiling speakers, lapel and handheld microphones, and a touch panel controller, transforming it into a dual-use space for presentations and physical activity. The Annex, currently unequipped, will be outfitted with dual 85-inch displays, wireless AV capabilities, microphones, and ceiling audio. All spaces will include ClickShare for wireless sharing, centralized touch controls, rack-mounted systems, encoders/decoders, and supporting infrastructure for seamless AV integration.
Anticipated Project Expenditures and Timeline: Project Breakdown
|
Unit Type |
Unit Count |
Unit Price |
Total |
Estimated Completion |
|
Auditorium |
|
|
|
|
|
Maxhub Video Wall |
1 |
$53,822 |
$53,822 |
March 2026 |
|
Displays & Accessories |
2 |
$6,075 |
$12,150 |
March 2026 |
|
Barco ClickShare C10 |
1 |
$1,689 |
$1,689 |
March 2026 |
|
Microphone Systems w/ Speakers |
1 |
$6,194 |
$6,194 |
March 2026 |
|
System Encoding/Decoding Hardware & Software |
1 |
$12,216 |
$12,216 |
March 2026 |
|
Touch Screen Controller & Mount |
1 |
$3,614 |
$3,614 |
March 2026 |
|
Netgear Switch |
1 |
$2,246 |
$2,246 |
March 2026 |
|
Middle Atlantic Equipment Rack & Rack Power |
1 |
$2,672 |
$2,672 |
March 2026 |
|
HW Shipping, Labor, Programming, and Training |
1 |
$13,596 |
$13,596 |
March 2026 |
|
Project Cabling |
1 |
$3,392 |
$3,392 |
March 2026 |
|
Rooms 6/7/8 |
|
|
|
|
|
Projector & Mount |
1 |
$10,632 |
$10,632 |
March 2026 |
|
Barco ClickShare |
1 |
$1,689 |
$1,689 |
March 2026 |
|
Microphone System w/ Speakers |
1 |
$6,400 |
$6,400 |
March 2026 |
|
Touch Screen Controller |
1 |
$3,160 |
$3,160 |
March 2026 |
|
Neatgear Switch |
1 |
$2,246 |
$2,246 |
March 2026 |
|
Middle Atlantic Portable Equipment Rack |
1 |
$2,672 |
$2,672 |
March 2026 |
|
Shipping, Labor, Programming User Training |
1 |
$7,145 |
$7,145 |
March 2026 |
|
Project Cabling and Power |
1 |
$2,761 |
$2,761 |
March 2026 |
|
Audio Encoding/Decoding System |
1 |
$3,415 |
$3,415 |
March 2026 |
|
Annex |
|
|
|
|
|
Displays & Mounts |
1 |
$11,902 |
$11,902 |
March 2026 |
|
Barco Clickshare Wireless c10 |
1 |
$1,689 |
$1,689 |
March 2026 |
|
Microphone System w/ Speakers |
1 |
$3,970 |
$3,970 |
March 2026 |
|
Encoding/Decoding System |
1 |
$11,901 |
$11,901 |
March 2026 |
|
Netgear Switch |
1 |
$2,246 |
$2,246 |
March 2026 |
|
Middle Atlantic Portable Equipment Rack w/ Power |
1 |
$2,672 |
$2,672 |
March 2026 |
|
Labor, Shipping, Programming |
1 |
$7,560 |
$7,560 |
March 2026 |
|
Project Cabling |
1 |
$1,867 |
$1,867 |
March 2026 |
|
Touch Screen Controller |
1 |
$1,899 |
$1,899 |
March 2026 |
|
Contingency |
|
|
$22,583 |
|
|
Total |
|
|
$220,000 |
|
Justification & Alternatives:
If the AV upgrade project is not pursued, the center will continue to operate with outdated and limited equipment, which will restrict functionality and user experience across all three spaces. The Auditorium would remain without any visual display capability and rely on low-quality speakers controlled remotely from another room, making it unsuitable for modern presentations or events. Room 6/7/8 would lack a projector despite having a screen, and would continue offering only basic wired microphone access, limiting its versatility for programs and classes. The Annex would remain completely unequipped, unable to support any AV needs. These limitations would hinder the center’s ability to host effective community programs, meetings, and events. They would require staff to rely on ad hoc, inefficient solutions that are not scalable or professional.
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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Total |
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$- |
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- |
County Strategic Plan Goal: N/A
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Previous Court Action:
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Action Taken |
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Address: 6400 Bissonnet St, Houston, TX 77074
Precinct(s): Precinct 4
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
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Choose an item. |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$220,000 |
$220,000 |
$ |
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Choose an item. |
$ |
$ |
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Total Additional Budget Request |
$ |
$220,000 |
$220,000 |
$ |
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Total Funding Request |
$ |
$220,000 |
$220,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
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- |
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Total Personnel |
- |
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Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, Special Assistant County Attorney, 8/14/2025
Department Approval by: Jonathan Castrejon, Director of Finance, July 29th, 2025
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 8/15/2025
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 4
Project PeopleSoft ID: BAYLAND_AUDVIS
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 4 Bayland Audiovisual Upgrades project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
Note: Commercial Paper is issued in increments of $5,000 and the excess is not available to be spent by the department
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget